management procedures. In a small activity where
the officer may have many other responsibilities,
the AZ may be expected to handle some of the
procedures with little supervision.
Reports Tickler File
In many offices, reports tickler files are
maintained to ensure that reports are prepared
correctly and well in advance of their due dates.
This system provides a master reports tickler file
of all reports required from a given organization.
A tickler file is a system for alerting people
sufficiently before the actual due date so that
reports may be promptly submitted. To set up a
tickler file, a 3 x 5 file card should be prepared
for every recurring report that originates in the
maintenance office. OPNAV Form 5214/5 should
be used for this purpose. These cards should
indicate the kind of report; the form number to
be used, if applicable; the due out date, and the
address of the office to which it is to be sent; the
number of the directive requiring the report; and,
if applicable, a listing of the divisions from which
information concerning the report must be
These cards should be sorted by frequency of
the reports, and then each pile further arranged
in chronological order. These cards may then be
filed in a 3 x 5 file box or drawer in the exact
chronological order in which they become due.
If desired, tabbed dividers maybe used to divide
the file into monthly segments.
The cards should be arranged so that they will
reach the front of the file a certain number of days
before the report is due. The tickler file is checked
daily; and as reports are completed and the
months pass, the cards and dividers are placed
toward the rear of the box or file. The dividers
are placed 12 months back, and the tickler cards
are inserted in the precise spot in the file
(according to its frequency) where it will come up
again to provide timely notice of the next report
In-service training is a command responsi-
bility, and the majority of practical training is
derived from this means. Since this training
represents a major contribution to the Navys
efforts, a systematic in-service training program
must be established that will develop the skills and
experience necessary for a high state of readiness
and to meet the minimum requirements of the
Personnel Qualification Standards (PQS) and the
Maintenance Training Improvement Program
(MTIP). Both lectures and practical training are
integral parts of a successful program, and must
be geared one to the other. Also, the program
must satisfy each individual activitys particular
requirements. In-service training is accomplished
both formally and informally.
FORMAL IN-SERVICE TRAINING
Formal training is conducted through lectures
supplemented with visual aids and required
reading. A schedule of training is prepared and
published by the assistant maintenance officer,
listing each lecture, time, location, names of those
who are to attend, subject, and the name(s) of
the instructor(s). Each division officer prepares
a training syllabus and maintains a progress record
for each person in the division. The division
officer also furnishes the assistant maintenance
officer with the names of personnel to be
scheduled for training lectures.
Lectures are prepared by designated officers,
petty officers, and Navy engineering technical
services personnel when so directed by the
maintenance officer. A lesson guide for each
lecture is prepared in a format containing the
. Lecture number. A number assigned for
. Time. Duration of the lecture.
. Date prepared.
l Date reviewed. By name and rank/rate.
. Title. Subject of the lecture.
. Objective. The purpose of the lecture.
. Instructional aids. Material that assists the
instructors presentation, such as visual aids or
schematics. Indicate where the aids can be found
if they are not attached to the lecture outline.
. Instructors references. Reference material
with which the instructor should be familiar
before attempting the lecture.
l Presentation. A complete narrative of the
lecture contents or an outline so complete that a
satisfactory lecture can be conducted from it with
little preparation by a new or substitute instructor.