Figure 3-1.-Identification strip in loose-leaf spline.
two small. The three large holes fit the posts of the special NAVAIR publication binders. The two small holes are provided to permit use of standard three-ring, loose-leaf binders. Binder storage provides a uniform means of protecting as well as controlling the storage of loose documents. The NAVAIR binders are available in 2- and 3-inch sizes. The national stock number (NSN) for the 2-inch binder is 7510-00-889-3519, and 7510-00-889-3520 for the 3-inch binder.
You should place each manual and/or directive received by the library in a binder (as described above) with a vinyl envelope spline to accommodate the insertion of an identification strip (fig. 3-1). This strip is used to identify the manual and/or directive contained in the binder. More than one publication may be placed in the same binder (depending on thickness). In this case, the lowest NAVAIR number or type of directive number should appear first in the spline window, followed by the word thru and ending with the highest manual number or type of directive. After the publications are filed in binders, the binders are stored on shelves. You should place the binders so that the manuals are arranged in alphanumeric order by NAVAIR publication number (for an airframe manual, this will automatically result in arrangement by weapons systems).
Letter-type technical directives for aircraft and/or airframes should be filed in individual binders according to aircraft. The directives are divided into two categories - bulletins or changes, which are further divided into aircraft and equipment (for example, P3 Airframe Change No. 464, P3 Airframe Bulletin No. 127, etc.). Within the latter, the directive should be filed numerically. Airframe changes are filed separately from airframe bulletins. This is also true for other types of changes, such as avionics changes, engines changes, etc.
Miscellaneous publications should be filed in loose-leaf binders. A Naval Warfare Publications Location (NWPL) catalog card should be prepared for each publication, regardless of type (except bulletins and changes), and filed in the record card file.
The card files for commercial manuals that have been assigned NAVAIR numbers are filed along with NAVAIR manuals. Those without NAVAIR numbers are filed separately in the NWPL card file. Local publication numbers comprising part/model number and manufacturer's code are assigned for control, and the NWPL cards are filed in alphanumeric order.
As an AZ, you might be assigned the duties of a technical publications librarian. As the technical publications librarian, you must document receipt of all technical publications and changes received by the central library. A technical library stamp (obtained through open purchase) is used to identify all publications held by the activity. The stamp contains (as a minimum) the following information: (1) activity, (2) copy number, and (3) location (QA, P/P, etc.). All basic and revised publications are stamped on the title page that identifies the date of the publication. Technical directives are stamped on the first page. Rapid action changes (RACs) such as Type 1A and 1B, interim RACs, and Type 11 formal RACs are stamped on the first page.
You should record certain information on NWPL catalog cards. Maintenance of these cards provides a permanent record of all publications on board. Table 3-1 identifies all items of information to be entered on the catalog card and the purpose for the entry. NWPL cards for classified or other accountable publications are so identified. When a publication has been cancelled, revised, or is no longer required, this card is maintained in a dead record file, separate from the active card record file, for a minimum of 1 year.Continue Reading