In a similar manner, use of the Navy Directives
System enables activities that issue directives to
accomplish the following:
. Reduce the number of directives in effect
by consolidating instructions that cover the same
subject, by eliminating instructions that duplicate,
overlap, or conflict, and by promptly canceling
. Improve the adequacy and coverage of
instructions and identify gaps in policy and
procedures so that directives can be issued to cover
. Eliminate duplication.
. Ensure that activities are sent only those
directives that they need.
TYPES OF DIRECTIVES
The types of directives used in the directives
issuance system are instructions and notices.
Instructions are directives that contain
information of a continuing nature or require
continuing action. An instruction has continuing
reference value and is effective until the originator
cancels or supersedes it.
Notices are directives of a one-time nature, or
directives that contain information or action
applicable for a brief period only (usually 6
months or less, but in no case more than 1 year).
A notice has the same force and effect as
an instruction, but does not have permanent
reference value. Therefore, it contains provisions
for its own cancellation by a cancellation
paragraph. The cancellation date is always stated.
When the exact length of time a notice is to remain
in effect cannot be determined at the time of
issuance, the specific date for record purposes is
set far enough in the future to allow all necessary
use of the notice.
The AZ uses many different instructions and
notices in the performance of daily tasks. They
are issued by the various systems commands,
bureaus, type commands, ships, stations, and
operating activities. Many of the directives used
in aircraft maintenance activities are issued by
Headquarters, Naval Air Systems Command, and
are known as NAVAIR instructions and notices.
NOTE: Each issuing activity provides a
catalog of issued directives. Each activity will issue
a NOTICE 5215 that lists its current directives.
The consolidated index, NAVPUBNOTE 5215,
contains a list of major commands directives; for
example, OPNAV, SECNAV, BUMED, etc.
The format of a directive follows, as closely
as practicable, that of a naval letter; therefore,
the discussion presented here is brief.
The first page of a directive is typed on the
letterhead of the originator. The preferred
minimum margins on the top, bottom, right, and
left of the page are 1 inch. The sequence of
paragraphs in directives is at the discretion of the
originating office, with the following exceptions:
. The purpose of each directive is stated in
the first paragraph.
. The second paragraph of a directive that
cancels another directive contains the statement
of cancellation. In a notice issued to cancel
another directive, the statement of such can-
cellation may be made in the purpose paragraph.
. If applicable, the last paragraph of each
instruction or the next to last paragraph of each
notice indicates any reports required. This
paragraph also lists forms prescribed for use and
states where the required forms may be obtained.
. The last paragraph of each notice states
when or under what conditions the notice is to
be canceled. In all cases, a specific cancellation
date is provided for record purposes.
Identifying and Numbering Directives
Each originating office identifies its directives
by (1) the originators abbreviation, (2) the type
of directive, (3) the subject classification number,
and (4) a consecutive number preceded by a
decimal point (for instructions only). For
Each directive is assigned a subject number
from the Department of the Navy Standard
Subject Identification Code System.
Consecutive numbers are assigned to instruc-
tions having the same subject classification
number to show the order of issuance. For
example, the subject number for contract
financing is 7810. An originating office would
assign numbers to the first, second, and third
instruction that it issues on contract financing as
follows: 7810.1, 7810.2, and 7810.3, respectively.