the quality inspection, the user department should
provide a technician to do the inspection. After
completion of the inspection, show acceptance by
circling the quantity on the document.
Receipts From Commercial Sources
Material received from a commercial source is a
result of a purchase request submitted to a civilian
vendor. In this section, we will discuss the requirements
before accepting material from commercial vendors.
Material received from commercial vendors may
require quality and quantity inspections. When
inspected and accepted by the ashore activity, the quality
inspection need not be performed afloat; however, the
receiving activity must perform the quantity inspection
before accepting the material. Upon receipt of material
not inspected and accepted ashore, receiving personnel
will perform the inspection. If needed, you may request
assistance of technical personnel from the user
department to do the quality inspection. A full and
thorough quality inspection should be conducted. All
packages must be opened and the contents verified by
count. All DTO material will be inspected and accepted
by the cognizant department head or representative,
when possible. Itemized copies of invoices or delivery
papers should accompany material deliveries from
commercial vendors. Receiving personnel should not
sign for material unless the shipper can provide a copy
of the receipt document. Receiving personnel should not
accept material until fully satisfied that the material
conforms to the specifications in the purchase document
or contract.
BPA receipts will be inspected for quality and
quantity. Personnel who pick up material from supply
will certify these inspections at time of pickup. This
procedure also applies for material purchased through
imprest fund.
DETERMINING MATERIAL DISPOSITION
Material received by an activity will be either for
stock or DTO. You can determine where to send the
material by the serial on the document number or by the
supplementary address on shipping document. The
supplementary address field of the DD Form 1348-1
normally contains the storeroom location for stock
items. It also may have the work center or phone
extension number for DTO items.
Document Information
The following texts describe the information on
receipt documents that will help you in determining
material distribution.
The ship to/mark for block contains the requisition
number of purchase documents.
The document number block contains the UIC and
document serial number that identifies stock and DTO
requisitions.
The special material identification code SMIC
indicates if material is in support of a special program.
The security code indicates special handling based
on security classification or hazardous nature of
material. The codes used for classified material are A,
B, C, D, E, F, G, H, K, L, O, S, T, U, and 7. Codes used
for pilferable material are I, J, M, N, P, Q, R, V, W, X,
Y, and Z. Codes used for ammunition and explosives are
numbers 1 through 8. Refer to chapter 17 of NAVSUP
P-437 for the meaning of these codes.
The Material Control Code (MCC) block indicates
special handling based on specific control or accounting
requirements.
The substitute data block advises that the item is an
acceptable substitute for the item ordered.
The required delivery date block, when used,
indicates expeditious handling required.
The priority block indicate the requisitioner’s
priority and therefore the speed of handling required.
The supplementary address block may have
storeroom location for stock items or local coding of
division for DTO items.
The project code block identifies shipments of
material for specific projects or programs. The last digit
of the project code contains the last digit of storeroom
location for stock items (See Appendix 11 of NAVSUP
P-567).
Shipment Labels And Markings
The Military Standard Marking For Shipment And
Storage, MIL-STD-129M, provides information on
shipment labels and markings. Figure 5-14 shows the
placement of markings on unit packs, intermediate
containers, and exterior containers. The following texts
describe the identification information on shipping
containers.
IDENTIFICATION MARKINGS.— The first
line of information is the NSN/NATO stock number.
This includes the prefix or suffix. If there is no NSN
assigned, this line may be blank.
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