authority. Some of the functions of the planning division
are as follows:
. Develops procedures for the preparation and
administration of the supply departments budget.
. Estimates and recommends allocations of funds
within the supply department.
. Reviews and analyzes usage of funds to ensure
maximum economy in such payments.
. Prepares and maintains structural and organi-
zational charts, and recommends changes to them.
. Coordinates remedial action needed to correct
discrepancies as a result of official inspections.
. Analyzes operating procedures, including
equipment and internal forms. Ensures that operating
procedures are followed and requests for deviations
ADMINISTRATIVE DIVISION. This division
performs personnel and office services functions for the
supply department. The Administrative division is made
up of the Personnel branch and Services branch. The
Personnel branch performs personnel functions and
maintains assigned civilian personnel records. The
Services branch provides mail, central files, office
supplies, and other related common services to parts of
the supply department.
TECHNICAL DIVISION. The Technical
division maintains a current technical library on Navy
material required by the mission of the activity. It also
distributes technical information and screens command
and inventory manager bulletins. When needed, it helps
in identifying material or items on requisitions. At naval
air activities, a Technical division is established only
when considered necessary. If not established, technical
research may be performed in other sections of the
department as appropriate.
INVENTORY DIVISION. The Inventory
division conducts inventories according to established
schedules and requests. It reconciles the stock records
and money value differences between the actual
physical count and stock record balances. The Inventory
division consists of the Count branch and the Audit
branch. The Count branch performs the following
l Conducts physical count and recount, when
necessary, on all inventories
. Controls receipt, issue, and transfer documents
not processed before inventory cut-off date
l Tallies receipts and issues made during the
inventory period. Uses tally result as source data in
reconciling quantities in stock records and count cards
The Audit branch reconciles inventory count with
CONTROL DIVISION. The Control division
processes procurements, receipts, and issue documents.
It maintains the stock records and serves as liaison
between the supply department and supported activities.
There are three branches in the Control division. They
are the Issue, Stock and Receipt Control branches.
MATERIAL DIVISION. This division is
responsible for receiving, storing, and issuing material.
The following paragraphs describe the branches under
the Material division.
The Traffic branch of the Material division is
responsible for receiving and inspecting incoming
material for shipment. The packing and preservation of
material for shipment are done in this division. It
arranges shipment and delivery of material, including
contact with commercial carriers concerning the
shipment of material.
The Receiving branch of the Material division plans
and directs the operations necessary to receive and
control incoming material. The three sections that make
up the Receiving branch are the Receipt Processing
section, Receiving Operations section, and Returned
The Receipt Processing section sets up and
maintains the requisitions and order files for receipts
from redistribution sources. This section also maintains
the open order files for receipts from purchases.
The Receiving Operations section receives, checks,
and inspects (when required) all incoming material. This
section segregates material for transshipment or for
storage and performs investigation of overages,
shortages, damaged, and rejected material. It also
maintains advance and completed government bill of
lading tiles and carriers freight bill files.
The Returned Material section receives, checks, and
identifies returned material. It arranges for the
inspection of material, as necessary, and the disposition
of material to stock, other activities, or to DRMO.
STORAGE BRANCH. This branch receives and
stores material until requested. It maintains proper
storage and care of material, including fuel and