l Ensure that the value on the issue slip is included
in the Money Value Only (MVO) DD Form 1348(6 pt).
The green copy of the MVO document is submitted to
DAO for the reporting period. MVO documents for the
single fiscal year have the same document number
assigned. It consists of the service designator code and
UIC. The date used is Julian date of the first day of the
fiscal year. The serial number starts with F0 and is
followed by the last two digits of the fiscal year.
Document number V12345-7274-F088 is an example of
an MVO document number.
There are two ways of constructing document
numbers for billing purposes. For NAVY AIRCRAIT,
the serial number used is the last four digits of the
preprinted serial number on the issue slip. For other
DOD AIRCRAFT, the serial number used is the last four
digits of the aircraft tail number. This procedures permit
the accounting activities to liquidate obligations.
PROCUREMENT FROM COMMERCIAL.
SOURCES. Material and services required to support
aircraft on extended flight may be procured from
commercial sources. The following text describes the
procedures and forms used for buying from commercial
Standard Form 44. The document used to
purchase materials and services is the Standard Form
44. The cost of repairs and services is limited to ,500
for each transaction for each aircraft. (The limit cost for
buying aviation fuel and lubricants is ,000). If the
expected cost will be more than ,500, the pilot must
request instructions from the commanding official. If the
commanding officer approves the total cost, the material
control or unit supply officer submits a DD Form 1348.
The DD Form 1348 should cover the expected cost, and
it should be submitted to the nearest activity with
In processing the Standard Form 44, the pilot is
responsible for the following:
. Entering the aircraft bureau number and Julian
date in the ORDER NUMBER and ACCOUNTING
. Requiring the dealer to enter a brief description
of material and services furnished, unit price, and the
total price. Also, obtaining the name, address, and
signature of the dealer.
. Ensuring separate charges are shown for officers
lodging and enlisted lodging and subsistence. Also,
ensuring the names, rates, and permanent duty stations
of enlisted personnel receiving subsistence are entered.
. The pilot must enter his/her name, rank SSN,
and sign the document. Present copies 1 and 2 to the
dealer. Instruct dealer to submit copy 1 as an invoice to
the activity listed in the block captioned AGENCY
NAME AND BILLING ADDRESS.
. Submitting the remaining copies of Standard
Form 44 to the material control or unit supply officer.
Upon receipt of Standard Form 44 copies, the
material control or unit supply officer is responsible for
. Checking the document for completeness and
. Matching copy 4 with the issue request document
that initiated the purchase. If the documents matched,
prepare an MVO DD Form 1348 (6 pt) as an obligation
document. If required, adjust the issue request document
to match with copy 4. Attach copy 4 to the hardback
copy of DD Form 1348 (6 pt). Enter the obligation to
the requisition/OPTAR log, and file both documents in
the material completed file.
DD Form 1896 or DD Form 1897. The pilot may
use the identaplates for buying aviation fuel and
lubricants from commercial airports. However, the
commercial airport must hold an into-plane refueling
contract with the Defense Fuel Supply Center (DFSC).
The pilot will present the identaplate to the refueling
operator for imprinting a DD Form 1898 (sales slip).
After entering the quantity, signature, and other
information, the operator returns the identaplate and a
copy of the sales slip to the pilot. The operator retains
the original and remaining copies of the sales slip. In
some instances, the contractor may insist on using the
vendors delivery form. In this case, the pilot should
mark the delivery form with DUPLICATE DD FORM
1898 ACCOMPLISHED. If the DD Form 1898 is not
available, the contractors have authorization to use the
vendors delivery form. In this case, the pilot must
ensure the form contains the aircraft type/model/series
and tail number. Also, it must include the home station
and major command of the aircraft. Also, the
procurement document processed for the transaction is
Standard Form 44.
Upon return to home station, the pilot submits the
copy of DD Form 1898 or other delivery form. The
MVO DD Form 1348 for the reporting period must
include the value of the purchase.