Quantcast INVENTORY VALIDITY

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matched expenditures.    The expenditures listed are 6 months old and will be overaged on the ninth month if not reconciled. The transactions also appear on the unmatched listing for captions C & H. The listing is researched and annotated according to the procedures in NAVSUP P-567, volume 2. An annotated copy is returned to the DAO no later than 20 days after receipt. A copy must be retained at the SAC 207 activity for at least 1 year. The Adjustment Listing for Captions C & H represents all unmatched and partially matched expenditures that became overaged during the monthly reconciliation cycle, These expenditures were automatically charged (below threshold) as losses to the DBOF. The documents in the listing must be researched and processed accordingly. The Follow-up Listing for Unmatched OSO Receipts is a record of OSO receipts that has been in the unmatched listing for captions A & G for 6 months. The transactions have not matched expenditures from the issuing activity and will become overaged at the ninth month. The transactions must be researched and an annotated copy sent to the DAO no later than 20 days after receipt. A copy of the list is retained at the SAC 207 activity for at least 1 year. The Listing of NAVSUP Form 1162 Records contains end-use charges included in the monthly DBOF expenditure report for charges or credits that were later challenged by the receiving activity. The charges have been billed back to the SAC 207 account and will appear on the unmatched listing for captions C & H with the notation 290 in the stock number field. The listing is processed according to NAVSUP P-567, volume 2. The listing of NAVSUP Form 1162 is not returned to DAO but is retained by the SAC 207 activity for a period of at least 1 year. NAVCOMPT Form 168 Periodically, SAC 207 activities will receive a Request for Information on Material Receipt/ Expenditure Document, NAVCOMPT Form 168, from other supply officers. This may be received from fleet and industrial supply centers (FISCs), other SAC 207 activities, ship’s stores and so forth. The activities submit the form to request proof of shipment or credit documents for material offloads or issues. Detailed procedures for processing NAVCOMPT Form 168 is described in volume 2 of NAVSUP P-567. Performance Analysis Activities monitor key SAC 207 performance indicators (pulse points) using various forms of documentation. The key performance indicators and proper supervisory audits can ensure proper financial processing. The pulse points used to monitor the activity’s performance are described in the next paragraphs. This section also discusses how financial processing, if improperly performed, can affect the performance indicators. INVENTORY VALIDITY.— This term refers to the accuracy between the quantity of material posted in stock records and quantity in the storage location. Financial processing can affect the inventory validity in an activity. For example, a receipt document was processed to reconcile the unmatched expenditures or receipts appearing on the SAC 207 exception feedback listing without performing a spot inventory. This process may lower the number of unmatched expenditures or receipts; however, the inventory validity can be significantly affected. Improperly processed receipt documents, after the spot inventory, can also affect inventory validity. SUPPLY EFFECTIVENESS.— The supply effectiveness reflects the activity’s ability to fill customer requirements. The customer requirements filled by the activity (net) and from other sources (gross) are used to measure the supply effectiveness, Financial processing directly affects supply effectiveness. For example, when stock receipt documentation is reconciled against the unmatched expenditures erroneous y appearing on the SAC 207 unmatched expenditure listing without proper spot inventory verification. The stock records could reflect a quantity of material greater than that of the quantity actually in the storage location. This situation will result in processing a warehouse refusal thereby lowering the supply effectiveness. GROSS INVENTORY ADJUSTMENTS (GIA).— The GIA is calculated by totaling the monthly gross adjustments (gains by inventory, losses by inventory, and surveys) and dividing the result by the monthly throughput. The throughput refers to the value of specific categories of throughput identified by certain FIR codes. An improperly processed exception feedback listing can affect the GIA. For example, a stock document is reconciled against the unmatched expenditure or receipt erroneously appearing in the SAC 207 feedback exception listing without conducting a spot inventory. The quantity in the stock 6-14



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