The principles of recordkeeping and storage are the
same, however, you must be familiar with the
warehouses and their location system.
There are no sharp differences between standing a
watch ashore and standing a comparable watch aboard
ship. The essentials remain the same. Personnel are still
supervised, security of spaces and materials are
maintained, and logs are kept of occurring events. The
details, which vary considerably from station to station,
are always carefully stated in a specific supply
When the elements of management techniques are
applied to the operating procedures, the result is an
efficient and progressive organization. These elements
include planning, organization, and control. The
following information describes these in more detail.
The most important element of management
techniques is planning. Plans are methods devised to
achieve a goal. Plans are the road maps for the players
to follow. In the Navy, all plans fall into one of the three
groups; strategic plans, standing plans, and single-use
Strategic plans are those that will take place in 2 or
5 years. Type commanders and commanding officers
use strategic plans to set the mission and objectives.
Standing plans are those the Navy uses for recurring
or long-range activities.
Standing plans include the
United States Navy Regulations (Navy Regs), Standard
Organization and Regulations of the U.S. Navy,
SECNAVINSTs, OPNAVINSTs, or technical manuals.
Supervisors use the standing plans to determine routine
work requirements within the division or section.
Single-use plans are those used for short-range
nonrecurring activities. As the supervisor, you should
excel in this area of planning and use it as part of your
daily activity. To determine the short-range plans, use
the strategic and standing plans as references.
The time devoted to planning any type of operation
will result in dividends in terms of the time and effort
saved later. To develop an effective plan, you must first
have accurate information concerning past and present
procedures. One of the mistakes often made by
individuals when reporting to a new assignment is to
neglect this essential element and begin making changes
before they understand the existing system. Some tasks
may appear strange when a person is new to an
assignment and may even appear pointless. However,.
it is wise not to act on the first impression. It is best to
become acquainted with the reasons for performing
tasks in a specific way before making rash decisions for
The ideal situation, although often not the case, is
to report to a division or section before the detachment
of your predecessor. This gives you an opportunity to
observe performance and procedures before you
actually take charge. When this is not the case, planning
before acting becomes even more important.
The first step in planning is to determine the exact
functions and mission of the office or division for which
you are assuming responsibility. You must also
determine how its functions fit into the overall mission
of the activity. You should already be familiar with
some procedures gained by experience from previous
assignments or from general knowledge of the AK
To make job assignments efficiently, it is important
that you become acquainted with the personnel who will
be working for you. Find out about their training and
experience. Become familiar with their individual skills
and traits of personality. Review each individuals
service record and look at the past work habits of each
person (past evaluations will indicate some of these
traits). When you are setting up a new office, you will
have to make immediate decisions regarding
assignments. In an office or unit already established,
you probably will not make any changes in individual
duty assignments until you have made an assessment of
The main sources of information concerning
projected workload are the mission and functions
described in the supply department organizational
manual or from directives issued by the local command
or from higher authority.
After determining what responsibilities your
section is expected to perform, you should next consider
how your work assignments relate to the overall mission
of the activity.
You must become familiar with
organization charts, organizational manning structure,
billets authorized, and the personnel available to
perform those tasks assigned.