The packaging discrepancies include the following:
l Improper packing
l Improper marking
l Improper unitization
l Improper preservation
NOTE: The ROD should not be submitted for
discrepancies caused by the requisitioner. In this case,
the material must be turned in under the Material
Returns Program and the correct item reordered.
Reporting by Naval Message.— Use of a naval
message to report shipping-type or packaging
discrepancies is authorized on the following material
requirements:
. Not mission capable supply (NMCS) related
requisitions,
. Partial mission capable supply (PMCS) related
requisitions, and
. Casualty Report (CASREP) related requisitions.
The subject line of the message must be
“PRIORITY INCOMING ROD SF364.” The message
must include the following information:
. Requisition number
. Stock number
l Priority
l Clear statement of discrepancy and requested
action
l Point of contact
If the activity submitting the ROD is unclear as to
the correct actions to take to resolve the discrepancy,
the shipper or the inventory control point (ICP) should
be contacted for assistance.
Return of Discrepant Material.— The ROD
action activity determines and directs return of
discrepant material in the ROD response to the
submitting activity. As a general rule, the ROD action
activity will request the requesting activity to retain the
discrepant material if the dollar value is less than 0.
If discrepant material is required, the disposition
instructions will normally direct the receiver to return
the material to the issuing activity.
In some cases, return of discrepant material may be
considered uneconomical (large items/long distances).
In this situation, the receiver may request, on the initial
ROD submission, to return material to the nearest stock
point. If approved, the issuing activity will coordinate
with the turn-in site to ensure credit processing to the
customer account.
The ROD reply will contain
directions for the material turn in and points of contact
involved.
ROD Action Activity.— Determine the action
activity as described in the following texts.
l
l
l
For shipment of Navy-owned material between
Navy activities, the activity which shipped the
material is considered the action activity and is
responsible for researching and resolving the
ROD.
For shipments direct from a commercial
contractor, the procuring contract office (PCO)
is responsible for researching and resolving the
ROD.
For Defense Logistics Agency (DLA) owned
material that is stocked at a Navy stock point, the
action activity for the ROD resulting from a
Material Release Order (document identifier
[DI] A5_) is the applicable Defense Supply
Center (DSC). Some of the DSCs are the
Defense Industrial Supply Center (DISC),
Defense Construction Supply Center (DCSC),
and so forth. The DSC may request a Navy stock
point to research an ROD; however, the DSC
makes the final determination and respond to the
ROD.
Non receipt of Material.— Before submitting the
ROD, research local areas, files, and ledgers to find the
material. As part of dues management, perform the
functions in the following texts.
For material shipped by traceable means, process
the transaction as follows. If a traceable shipment mode
is recorded on the requisition file, shipping status (DI
AS_, and the material has not been received
within 45 days of this status for CONUS activities (90
days for OCONUS activities), perform the following
actions:
. Review the transaction ledger, receipt
documents, and exception listings. Conduct a search of
frustrated material, receiving area, and any old
locations. Finally conduct a spot inventory to see if
material has been received.
. If the material has been received and receipt
document has not been processed, process the
document.
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