prepares and submits financial reports and maintains
various files. This includes the manual and mechanized
output files. Stock control personnel encode input
documents and check codes inserted by other personnel
in the supply department. Stock control also prepares
requests for reports and listings and interprets computer
output data. It is clear that the accuracy and
completeness of the computer product will be no better
than the accuracy and completeness of the stock control
personnel’s efforts.
FUNCTIONS
Stock control personnel act to facilitate paperwork
flow while accommodating computer requirements
within SUADPS constraints to perform the supply
functions described in the following paragraphs.
Files
Stock control maintains mechanized and manual
files. Refer to the SUADPS-RT Support Procedures for
lists of mechanized files. The following paragraphs
describe some of the manual files maintained by stock
control.
The Stock Control History File contains a copy of
transaction documents, such as issues, offship
requisitions, change notices, and receipts. The material
completed file contains the copy of completed
procurement documents submitted by ship departments.
The receipt file contains a copy of all signed shipping
documents used to process the receipt transaction.
The data processing history file consists of all
computer-generated listings or documents used for
updating the records.
Stock control also maintains copies of reports
generated by the computer system. Stock control uses
these reports when conducting an audit trail for a
specific item or document number.
Updates
An update is the processing of collected
transactions or information into the computer system.
The process includes inputting information to the
system tape files, which allows the system to produce a
report or printout. Stock control manages the update by
specifying what input documents should be processed
first. Stock control does this by submitting a request for
update to the systems coordinator, together with
requests for specific reports and other output. Computer
systems with real-time capability update records
automatically when customers enter transactions in the
computer.
Stock records are normally updated monthly based
on change notice management information provided by
SPCC. A complete reconciliation of stock record data
should be accomplished with SPCC once a year. Each
fiscal year, a unit price change tape will be received from
SPCC to update the unit price information in the stock
records. The unit price change tape normally has an
effective date of 1 October.
Procurements
Stock control is responsible for buying material for
the ship and embarked squadrons. This includes
submitting requisitions for stock, as well as DTO
requisitions for embarked aviation squadrons and ship’s
departments.
Stock replenishment policy afloat includes the
computation of demand quantity during the past 6-,9-,
or 12-month period. Use the endurance table in
paragraph 6230 of NAVSUP P-485 to adjust the high
limit, low limit, and safety level. When using the
endurance table, determine the proper order and
shipping time (O&ST) before selecting the high/low
limit for SIM items. The authorized O&ST are as
follows:
. 0 (zero) days for deployed and nondeployed
ships when items are readily available in SERVMART
or tending ship throughout the following quarter.
. 30 days for nondeployed ships in the United
States, excluding Alaska and Hawaii. It is also 30 days
for deployed ships when the items are available from
stock points in Alaska, Hawaii, and outside the United
States or from Combat Logistics Force (CLF) ships
throughout the following quarter.
. 75 days for deployed ships in areas other than
Western Pacific when items are available only in the
United States, excluding Alaska and Hawaii.
l 90 days for deployed ships in Western Pacific
when items are available only in the United States,
excluding Alaska and Hawaii.
The cognizant fleet commander in chief may
authorize changes to the O&ST when it is considered
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