MOV requests according to the media and status (M&S)
code of the requisition. If the M&S contains a zero,
supply activity will send the requests to the monitoring
activity. The record position (rp) 54 of the requisition
contains the monitoring activity code. Appendix A3 of
NAVSUP P-437 lists the monitoring activities. When
record position 54 is blank and the M&S is zero, the
supply activity forwards MOV requests to the
requisitioner. Requisitions for aviation fleet
maintenance (AFM) use the UIC of the supporting
activity. In this case, the supporting activity receives and
forwards the MOV requests to MCC for validation.
Refer to chapter 4 of this manual for MOV processing
procedures.
Files
There are two basic files for keeping records of
AFM requisitions. They are the material outstanding file
and the material completed file. MCC may use the
Visual Information Display System (VIDS) for keeping
outstanding requisitions. The VIDS is a management
tool that provides a visual display of up-to-date
information on a continuing basis. In a squadron, the
VIDS allows correlation of information on all assigned
aircraft. It provides information on the number of
outstanding requisitions for each aircraft. The Project
code of the outstanding requisition tells the status of the
aircraft. For example, Project Code AKO means the
aircraft is in Not Mission Capable Supply (NMCS)
condition. MCC may use the Material Requisition
Register (OPNAV 4790/11) or DD Form 1348 for the
outstanding file. Activities that use NALCOMIS can use
the printed copy of the requisition for the outstanding
file.
The requisition completed file contains the
receipted copy of each document removed from the
outstanding file. Also, it contains canceled documents
with attached cancellation confirmation. This file is in
document number sequence and is retained for 3 years.
There are two holding files used for Operating
Target (OPTAR) accounting. They are file 1 and file 2.
File 3 is no longer used (see NAVSO P-3013-2,
paragraph 4103-2). File 1 is the unfilled order
chargeable documents for transmittal. It contains the
accounting copy for submission to the proper Defense
Accounting Office (DAO) as obligation. This
accounting copy may be the green copy of DD Form
1348 (6 pt) or a copy of Standard Form 44. File 2 is the
unfilled order cancellation documents/lists for
transmittal to DAO. This file contains a list of confirmed
cancellations or copies of each cancellation documents.
MCC must maintain holding files 1 and 2 for a 36-month
life cycle of each fiscal year appropriation. This means
you must have files 1 and 2 for the current year, last year,
and year before last.
Flight Packets
Operation officers of aviation activities maintain a
supply of flight packets for issue to pilots that make
extended flights. Flight packets contain instructions to
assist pilots in getting material or services needed for
continuation of flight. The following texts describes the
items included in the flight packet.
PROCUREMENT DOCUMENTS.— Procure-
ment documents are the documents used for getting
material or services. The forms used are DD Form 1348
(6 pt), Standard Form 44, and DD Forms 1896 and 1897.
The DD Form 1348(6 pt) is for requisitioning repair
parts and other material for in-plane servicing. It is not
used for buying aviation fuels and lubricants.
The Standard Form 44 is for buying fuel from
non-DLA into-plane contract sources. This form is also
used for buying services (e.g., landing fee, parking fee)
and material from commercial sources. Lodging for
officers and food and lodging for enlisted personnel may
also be procured with this form.
The DD Form 1896 (white identaplate) is for buying
jet fuel and lubricants from DOD activities. Also, it may
be used forgetting fuel and lubricants from commercial
contractors holding DLA into-plane refueling contracts.
DD Form 1897 (purple identaplate) is for buying
aviation gasoline (AVGAS) and lubricants from DOD
activities. You can also use DD Form 1897 for buying
AVGAS and lubricants from commercial contractors
holding DLA into-plane contracts.
MISCELLANEOUS ITEMS.— The following
items are also included in the flight packet:
Instructions for safeguarding and shipping
damaged aircraft.
Instructions for procuring services and supplies
(including multi-language billing instructions).
Statement Of Witness, Standard Form 94.
Claim for Damage or Injury, Standard Form 95.
Indelible pencil or ball point pen and carbon
paper.
Engineering Investigation Reports, as described
in OPNAVINST 4790.2 (series).
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