MILSTRIP status documents contain a document
identifier and a routing identifier. These identifiers
denote the type of document and the sender of the status
data. Supply status documents contain a Status code in
card columns 65 and 66. For a current and complete
description of MILSTRIP Status codes, refer to
NAVSUP Publication 485.
Shipment status documents contain information
regarding shipment. This includes date of shipment,
mode of shipment, transportation control number, date
available for shipment, and port of embarkation.
Requisitioners need not always accept the
rejection/cancellation of a requisition as the final word.
In some cases, requisitions are rejected/canceled
because the RDD cannot be met. When a later RDD can
be provided, the requisitioning unit should submit a
MILSTRIP modifier with a request for reinstatement in
the remarks section. Occasionally, the quantity
requisitioned is questioned by the processing activity.
This may happen when the quantity requisitioned
exceeds the allowance or is not on allowance.
Questions of this nature should be evaluated promptly
and a reply forwarded to the processing activity. When
the requisition is justified, say so and why.
Expediting Requisitions
Normally, ammunition requisitions are processed
for delivery to the requisitioning activity by the
ammunition supply system without problems.
However, requisitions do become lost or delayed. To
minimize this situation, there are several methods that
can be used to review and expedite requisitions. These
methods include follow-up, priority increase, and
special assistance.
Aggressive submission of a MILSTRIP follow-up
on an outstanding requisition is the first and best method
of ensuring the requisition is not lost. All requisitions
have some type of status requirement. Stock points and
inventory managers are responsible for providing this
status, and requisitioners should expect it.
MILSTRIP follow-ups should be submitted to the
last known Navy holder after 14 days have elapsed since
submission of the requisition or the last follow-up. You
should continue to do this until a status is received. A
follow-up should also be submitted whenever
notification of backorder status (Status codes BB, BC,
BD, or BP) has been received and there is an indication
that delivery will not meet the RDD. Follow-up every
14 days until more positive status or confirmation of the
delay is received.
There are three types of follow-up; each one is
distinguished by a specific document identifier. When
only the current status of a requisition is needed, you
should use Document Identifier code AF1. A follow-up
using a three-position document identifier in the code
AT (series) is submitted when you are requesting the
current status of a requisition. This follow-up serves as
a replacement requisition when the supply source has
no record of the previously submitted requisition.
Activities located in CONUS should use Document
Identifier code ATD, and activities outside CONUS
should use AT4. The AT (series) Document Identifier
codes are used only when status has not been received
by the requisitioner. An AFC Document Identifier code
is used to improve the estimated shipping date (ESD)
when an unsatisfactory ESD has been received from the
supply source.
A second follow-up method is to personally contact
the holder of the requisition. This method should be reserved
for more serious problems. It should NOT be used in a routine
manner because it usually involves an extraordinary
amount of time and effort for all personnel concerned
A third method of expediting requisitions is to raise
the priority of the requisition. This can be done only
when the F/AD is upgraded or when the urgency of the
requirement increases (UND designator is raised).
Normally, ships and units not deployed are assigned
F/AD III. However, F/AD II is assigned to ships and
units 60 days before and during deployment.
Accordingly, requisitions submitted more than 60 days
in advance of deployment use priorities authorized for
F/AD III. When deployment is less than 60 days away,
requisitioners may raise the priority to one of those
authorized for F/AD II. Usually, when the priority is
raised, the requisition rates a different M&S code.
While the requisitioner has the principal
responsibility to monitor, follow-up, and expedite
requisitions, there may be instances where the
requisitioner is unable to do this. In these instances,
assistance can be requested from CINCLANTFLT (for
fleet requisitions) or from NOC (for requisitions of a
shore activity outside CONUS).
Requisition Changes
When the need arises to change some part of a requisi-
tion, there are certain procedures you should follow. These
procedures are discussed in the following paragraphs.
PRIORITY, MEDIA AND STATUS CODE, AND
RDD CHANGES.— MILSTRIP provides a procedure
for changing the priority, Media and Status code, and/or
RDD of a requisition when either the F/AD or UND is
17-20
