Quantcast OFFICE ARRANGEMENT AND PROCEDURES

Share on Google+Share on FacebookShare on LinkedInShare on TwitterShare on DiggShare on Stumble Upon
Custom Search
 
  
OFFICE ARRANGEMENT AND PROCEDURES LEARNING OBJECTIVES: State the importance of office arrangement and office procedures, including telephone procedures. Identify the major components of a computer. The amount of control you will have over the physical arrangement of your office varies with the office location and the type of duty. Both aboard ship and ashore, conditions outside your control (space limitations) usually determine the kind of office and equipment you will have. You may or may not have a choice in the arrangement of furniture. Without a doubt, you will be expected to take your share of responsibility for the general neatness and care of the place. You should perform these duties as a routine part of the job and not wait to be asked or told. When you begin work in a new billet, one of your first concerns should be to learn as much as possible about the overall organization, your office organization, and the immediate chain of command. After you understand all the functions of the office, the role that you will play should be readily apparent. This knowledge not only makes the various jobs more interesting but makes your job easier to perform as well. The files, for instance, take on a new interest with the knowledge of the use of the records they contain. You should know the name and the rank or rate of every person in your office, and the manner in which every signing official makes a signature. You should learn as much as possible about other jobs in the office and how the performance of these jobs contributes to the overall operation of the office. The next step is to see the office as part of a larger plan. The office may be viewed in two ways—as a part of the squadron or station and as a part of the overall aircraft maintenance program that operates through similar offices throughout the Navy. OFFICE ARRANGEMENT If it becomes necessary to rearrange the office furniture, you should plan before you start to move things around. The following guidelines may help you: Locate desks so that people who use them will have enough light but no glare. There should be as much air as possible at a desk without locating anyone in a draft. Place equipment where it can be easily used and where work will flow in one direction—not crisscrossing the room. Arrange tables or counters to handle supplies or to assemble papers. Place files where they can be easily accessed but out of the flow of general office traffic. Use bookcases and special shelves for books, magazines, and pamphlets to keep these items from using up workspace on desks and tables. While striving for orderliness and good appearance, do not go to extremes. Remember that the office exists to get work done, and too much emphasis on appearance may interfere with the day-to-day work. It is possible to plan an arrangement that is not only convenient but also looks orderly and uncluttered. Within reasonable limits, the best arrangement is the one that gets the work done. The appearance of an office is improved by simple practices, such as the following: Putting things away from day to day. This is one of your responsibilities. Clearing correspondence baskets daily to avoid the accumulation or misplacement of documents. Properly stowing supplies that may stain documents or deteriorate rapidly. Not stowing cleaning or hazardous materials in desks. Removing equipment from desks that might be damaged when the office is cleaned. Avoiding accumulations of loose paper or trash in the office. They may create a fire hazard. Securing all gear well. When securing equipment or supplies that others have been using, exercising good judgment to avoid loss or misplacement of material. What may look like complete confusion to one person may have complete order and meaning to another. 2-2



Aviation News
Handover of the first A350 XWB jetliner to Qatar Airways is scheduled for 22 December
Airbus and Qatar Airways are set to open a new...
airbus.com
Ready for service: first A350 XWB delivery follows a robust development programme
The historic delivery of Airbus’ first A350 XWB – which...
airbus.com
Eurocontrol Deploys Second Phase of Variable Division Flight Level
The vDFL concept allows for a more flexible and dynamic...
aviationtoday.com
Connectivity Prompts Honeywell Lab to Test EMI
[Avionics Today 12-19-2014] Honeywell has partnered with the Puerto Rico...
aviationtoday.com
Hawaiian Airlines finalizes A330-800neo order
First U.S. airline to order new aircraft type Share this...
airbus.com
NextGen is Now at JFK
December 18-Passengers traveling through John F. Kennedy (JFK) Airport will...
faa.gov
Luxury reaches new heights with the three-room suite on Etihad Airways’ A380
Benefitting from the A380’s spacious interior, Etihad Airways is equipping...
airbus.com
Etihad Airways receives first Airbus A380
Unmatched service and comfort on two decks Share this Read...
airbus.com
UAS in the US: 2014 GAO Report Sees Notable Gains, Room for Improvement
[Avionics Today 12-18-2014] An in-depth report on the FAA’s efforts...
aviationtoday.com
ICAO Leads UAS Fact-Finding Mission
ICAO’s Council President Olumuyiwa Benard Aliu (centre) with U.S. Representative...
aviationtoday.com
Rockwell Collins Receives NAVAIR Contract for ARC-210 System
Rockwell Collins has received a $420 million, four-year contract from...
aviationtoday.com
DOD Assigns MRO&U Providers in Asia Pacific
F-35 Rendering. Photo: Lockheed Martin [Avionics Today 12-18-14] The Department...
aviationtoday.com
Airbus receives over 500 ideas for Fly Your Ideas student challenge
Teams at Airbus now selecting the best 100 concepts Share...
airbus.com
US Coast Guard Flies First Fire Scout
The U.S. Coast Guard, in conjunction with Northrop Grumman Corporation...
aviationtoday.com
IMP Delivers First BLOS-fitted Aurora Aircraft to Canadian Air Force
CP-140M Aurora fitted with IBLOS at IMP Aerospace. Photo: CNW...
aviationtoday.com
CAE Wins $98 Million in Defense Contracts
C295 full-flight simulator. Photo: CAE [Avionics Today 12-17-14] CAE has...
aviationtoday.com
Airbus Helicopters Delivers 2nd Super Puma to Bolivian Air Force
Airbus Helicopters has delivered the second of six Super Puma...
aviationtoday.com
Finnair’s first A350 XWB takes shape
The first A350-900 for Finnair is taking shape in the...
airbus.com
Airbus Helicopters Wins Support Contract for German Army Aviation School
Airbus Helicopters has won a support contract to maintain, overhaul...
aviationtoday.com


Privacy Statement - Copyright Information. - Contact Us

comments powered by Disqus

Integrated Publishing, Inc.
9438 US Hwy 19N #311 Port Richey, FL 34668

Phone For Parts Inquiries: (727) 755-3260
Google +