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ONETIME REQUESTS - 14292_69
UPDATING PUBLICATIONS - 14292_71

Aviation Maintenance Administration Basic - Aviation theories and other practices
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You should place each manual and directive that is received by the library in a binder with a vinyl envelope spine to accommodate the insertion of an identification strip (fig. 3-11). This strip is used to identify the manual or directive contained in the binder. More than one publication may be placed in the same binder. The lowest NAVAIR or type directive number should appear first in the spine window followed by the term “thru” and ending with the highest manual number or type directive. After the publications are filed in binders, the binders are stored on shelves. You should arrange the binders so the manuals are in alphanumeric order by NAVAIR publication number (for an airframe manual, this will automatically result in arrangement by weapon systems). Letter-type technical directives for aircraft or airframes should be filed in individual binders according individual type. SCREENING AND REVIEW OF TECHNICAL DATA All aircraft maintenance organizations are in continuous receipt of large quantities of technical information and data. While some of this material is purely informational, a certain amount requires immediate or future action. Therefore, it is important that incoming technical data be screened and reviewed by technically competent personnel who are in a position either to advise or to initiate proper action and disposition of the material. Internal routing procedures should ensure that designated personnel are made aware of on-hand, unprocessed technical information and data. Figure 3-11.—Identification strip in loose-leaf spine. TECHNICAL PUBLICATIONS RECEIPT AND RECORDING As a technical publication librarian, you must document receipt of all technical publications and changes received by the central library. You should document receipt by using the TPL program and the TPL stamp. For a change or revision of a technical publication already held by activity, you should input the change into the TPL program and use a technical library stamp (obtained through open purchase) to identify the publication itself. The TPL stamp must be used on all publications and changes, including technical directives, The stamp contains (as a minimum) the following information: (1) activity, (2) copy number, and (3) location (QA, P/P, and so forth). Each basic or revised publication should be stamped on the title page that identifies the date of the publication. A technical directive, rapid action change (RAC), or interim rapid action change (IRAC) should be stamped on the first page. If the publication is new, you need to verify its need by checking with the supervisor, QAR, or work center where the technical data could be used. If the publication is not needed, you should perform the Return Pubs option in the TPL program. When a publication has been requisitioned, the basic manual and all of its changes are not always received at the same time for various reasons. Because of this you should set aside a location as a hold area for these manuals. Compare the Hold File and the Order Log in the TPL program at least monthly to ensure that the missing manuals and changes are still on order and to determine their status. You should place a note in the Tickler File of the TPL program at 30-day intervals as a reminder to check the Hold File and Order Log. TRANSACTION FILES The material maintained in the transaction files reflects the status of the CTPL. Transaction files consist of the following: Most recent ADRL from NATEC Copies of the last ADRL submission Copies of completed work center audits Copies of completed central library audits Copies of publication requisitions and order logs A current copy of the Dead File 3-20







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