CHAPTER 1
ADMINISTRATION, PLANT ACCOUNT,
AND PUBLICATIONS
This training manual (TRAMAN) has been
prepared for members of both the Regular Navy
and the Naval Reserve in the Aviation Storekeeper
(AK) rating who are preparing for advancement
to AK second class. It is designed to help the AK
meet the occupational standards listed for AK2
in the Manual of Navy Enlisted Manpower and
Personnel Classifications and Occupational Stan-
dards, NAVPERS 18068.
The nonresident training course (NRTC) that
you received with this TRAMAN is part of the
training package listed as mandatory for comple-
tion in the Advancement Handbook for Petty
Officers, NAVEDTRA 71475, for advancement
to your rating. Study the TRAMAN and complete
the NRTC and you will have fulfilled one
of the requirements for advancement. All the
other requirements for advancement are listed
in the Advancement Handbook for Petty Officers,
so study it well and make the system work
for you. Read it now and use it for reference
later.
This chapter contains information about
naval correspondence; marking, stowing, and
destroying classified material; procedures and
requirements for plant account and property
records; and publications contained in technical
libraries.
ADMINISTRATION
One of your most important tasks as an AK
is the preparation of correspondence. You will be
expected to produce properly formatted letters
with no errors quickly and efficiently.
Within the Navy, you use a standard letter
format when corresponding with certain govern-
ment agencies, especially those within the Depart-
ment of Defense (DOD). When corresponding to
other persons and to civilian organizations, you
prepare letters according to a business format.
STANDARD LETTERS
Instructions for typing standard letters are
contained in the Navy Correspondence Manual,
SECNAVINST 5216.5. It is important to follow
these instructions exactly. Uniformity is essential
to an accurate and expeditious flow.
Stationery
The first page of a standard letter contains the
letterhead (name and address) of the activity
printed on bond paper (fig. 1-1). The second and
succeeding pages of a letter are typed on plain
white bond paper of the same size and quality as
the letterhead paper.
Copies
Copies of naval correspondence are made on
copying machines, if they are available. If not,
copies for each Via addressee and Copy to
addressee are made on white carbon flimsy. The
command file copy is made on yellow carbon
flimsy. Other colors of flimsy paper may be
used for internal routing, such as a daily read
board.
MULTIPLE-ADDRESS LETTERS
A multiple-address letter is addressed to two
or more activities individually identified in the To
block or as a group in the Distribution block. It
is typed in the usual manner of a standard letter
except that the titles are listed in the To block in
seniority order.
Each addressee must receive a letterhead copy
with a signature. It can be an original copy or a
photocopy. See figure 1-2 for an example of a
multiple-address letter.
1-1
