technical publications and will ensure the following:
Maintain a record of all technical manual deficiencies.
Acknowledge receipt of each TPDR to the originator and assign CFA action for TPDRs as required. This will be accomplished within 1 working day after receipt of CAT I TPDRs, and within 10 working days after receipt of CAT II TPDRs.
Coordinate action with CFA and contractor to ensure correction of technical publications.
Follow-up on each TPDR to ensure corrective action is accomplished.
Provide TPDR status as required to the ACC/TYCOM.
When the TPDR has been completed, it should be passed on to the librarian's supervisor. The report receives a preliminary review by the supervisor, who, in turn, forwards it into the proper channels for further processing. Further processing normally involves additional review and checking, signing by the quality assurance officer or designated representative, and mailing.
The file copy retained by the librarian provides a means of checking reissues and changes. When reissues or changes to publications, in which discrepancies have been reported, are received in the library, the librarian should check to see if all discrepancies reported by the activity have been corrected. When a reissue contains errors or omissions previously reported, they should be reported again.
A simple method that may be used for checking for outstanding discrepancies requires each publication reported on to be flagged with a colored marker or otherwise identified in a conspicuous place on the front cover. Whenever a flagged or marked publication is replaced by a reissue, it is a simple matter to pull all the TPDR copies pertaining to that publication and check the new issue for the same errors. If all are not correct, new report copies should replace the old ones in the file. In this case, the flag should be transferred to the new basic publication.
To obtain more efficient use of information collected by the maintenance data system (MDS), and to increase the effectiveness of the quality assurance program, a qualified data analyst is assigned to the QA/A division. The data analyst must be a senior petty officer formally trained in MDS procedures, data processing, and statistical analysis.
As an AZ3 or AZ2, you will not normally be assigned the duty of data analyst; however, depending on the size of the activity, you might be assigned to assist in the data analyst responsibilities. You will need to have a working knowledge of the responsibilities assigned to the analyst (which were discussed in chapter 1) and become familiar with the MDS reports used by the data analyst to examine and extract important data, which may significantly impact the maintenance effort of your command.
Analysis techniques include the extraction, examination, and presentation of pertinent data. The resulting analysis products will assist management in attaining effective and economical use of personnel and material resources. The MDS is designed to accumulate factual data pertaining to all phases of maintenance. This data is made available to management in the form of standard MDS reports. The function of analysis is to examine the data contained in these reports and determine what affect the conditions indicated may have on the maintenance effort. Analysis will show favorable and unfavorable conditions in the maintenance plan. The MDS will be of little value if its data is not used to the fullest extent.
The requirements for analysis may come from various sources and apply to a wide range of maintenance subjects. Analysis may be initiated to provide an answer to a specific problem, or to study selected areas of maintenance, for example, personnel utilization and productivity of work centers. The requirement for analysis should be the result of a "need to know" situation imposed by management. An analysis based on clear, concise requirements is more likely to be meaningful and useful to the maintenance manager than one based on generalities.Continue Reading