of a publication stock list deck. Each fiche card
of this deck is approximately 5.75 by 4 inches
(14.6 by 10.2 cm) and has a capacity of 270 pages
of microfilmed data.
The fiche shown in figure 3-8 is divided into
frame grids of 15 rows (A through O down the
side) and 18 columns (1 through 18 across the
top). The lower right entry (0-1 8 or 18-0) is a table
of contents for the fiche and lists the first entry
of each frame grid.
The eye-readable (without projection) infor-
mation across the top of the fiche lists the
following: the first entry on the first frame grid
(NA-A 5. 17), the title of the publication
(NAVSUP 2002), the information contained on
the fiche (Form/Pub/Hull No.), the revision date
of the card (May 1975), and the number of the
card within the deck (02).
Fiche cards are used in conjunction with a
viewer. The viewer projects the frame grid selected
on the viewer screen at a readable size.
Technical publication library audits are
conducted to ensure accuracy of publications.
This leads to improved readiness. The need to
ensure that correct and up-to-date publications
and directives are available cannot be over-
CENTRAL LIBRARY AUDITS
Auditing the central technical publications
library (CTPL) is the responsibility of the QA/A
division. The CTPL is audited continuously.
There are a variety of indexes and reference
material available to help you perform audits.
Figure 3-9 provides a list of the reference material,
frequency of issue, and the primary purpose of
each one. Items identified as AUDIT ASSIST will
be used by the CTPL librarian to ensure that the
publications and technical directives held in the
CTPL are up to date. Items identified as
RESEARCH will assist the CTPL librarian to
identify publications and directives on an as
The following procedures have been established
for conducting an audit of the central library.
1. As the RESEARCH documents described
in figure 3-9 are received in the unit, the CTPL
librarian reviews the applicable sections to
identify and ensure receipt of the publications and
2. When publications are identified as needed
and they have not been received or incorrect
quantities have been received, the librarian takes
prompt corrective action. In this case, it is
obvious that adjustments to the units automatic
distribution tables are required.
3. As each applicable AUDIT ASSIST docu-
ment is received, the CTPL librarian must
compare the applicable sections with the NWPL
cards held in the CTPL.
4. A file copy of all audit findings and the
corrective action(s) taken is maintained in the
CTPL transaction file.
If additional assistance is required because of
the discrepancies found, the area NAVAIR-
TECHSERVFAC technical publications specialist
(TPS) should be contacted. Your area TPS is
listed in NA 00-25-100.
WORK CENTER AUDITS
Each dispersed library in the maintenance
activity is audited by the central technical
publications librarian, with assistance from
assigned QA personnel, on a quarterly basis. In
addition, the dispersed libraries will be audited
whenever (1) they are directed by competent
authority, (2) a new work center supervisor is
assigned, and (3) a new dispersed librarian
is assigned. As a minimum, the following
procedures should be reviewed during dispersed
. Adequate control of assigned publications;
that is, an effective tickler/locator system
s The storage and availability of publications
. The review of Part 2 of CECR forms
against the publications
l The annotation of type 1A, 1B, and II
rapid action changes (RACs)
l The annotation of cartridges on the side
label, with the RAC number and publication
l The RAC MIARS cartridge folder to
ensure that the current RAC or message directive
has been filed
l The placement of RACs in paper publica-
tions; that is, directly behind the technical manual
A page or properly incorporated