of a publication stock list deck. Each fiche card of this deck is approximately 5.75 by 4 inches (14.6 by 10.2 cm) and has a capacity of 270 pages of microfilmed data.
The fiche shown in figure 3-8 is divided into frame grids of 15 rows (A through O down the side) and 18 columns (1 through 18 across the top). The lower right entry (0-1 8 or 18-0) is a table of contents for the fiche and lists the first entry of each frame grid.
The eye-readable (without projection) information across the top of the fiche lists the following: the first entry on the first frame grid (NA-A 5. 17), the title of the publication (NAVSUP 2002), the information contained on the fiche (Form/Pub/Hull No.), the revision date of the card (May 1975), and the number of the card within the deck (02).
Fiche cards are used in conjunction with a viewer. The viewer projects the frame grid selected on the viewer screen at a readable size.
Technical publication library audits are conducted to ensure accuracy of publications. This leads to improved readiness. The need to ensure that correct and up-to-date publications and directives are available cannot be over-emphasized.
Auditing the central technical publications library (CTPL) is the responsibility of the QA/A division. The CTPL is audited continuously. There are a variety of indexes and reference material available to help you perform audits. Figure 3-9 provides a list of the reference material, frequency of issue, and the primary purpose of each one. Items identified as AUDIT ASSIST will be used by the CTPL librarian to ensure that the publications and technical directives held in the CTPL are up to date. Items identified as RESEARCH will assist the CTPL librarian to identify publications and directives on an as needed basis.
The following procedures have been established for conducting an audit of the central library.
1. As the RESEARCH documents described in figure 3-9 are received in the unit, the CTPL librarian reviews the applicable sections to identify and ensure receipt of the publications and technical directives.
2. When publications are identified as needed and they have not been received or incorrect quantities have been received, the librarian takes prompt corrective action. In this case, it is obvious that adjustments to the unit's automatic distribution tables are required.
3. As each applicable AUDIT ASSIST document is received, the CTPL librarian must compare the applicable sections with the NWPL cards held in the CTPL.
4. A file copy of all audit findings and the corrective action(s) taken is maintained in the CTPL transaction file.
If additional assistance is required because of the discrepancies found, the area NAVAIR- TECHSERVFAC technical publications specialist (TPS) should be contacted. Your area TPS is listed in NA 00-25-100.
Each dispersed library in the maintenance activity is audited by the central technical publications librarian, with assistance from assigned QA personnel, on a quarterly basis. In addition, the dispersed libraries will be audited whenever (1) they are directed by competent authority, (2) a new work center supervisor is assigned, and (3) a new dispersed librarian is assigned. As a minimum, the following procedures should be reviewed during dispersed library audits:
Adequate control of assigned publications; that is, an effective tickler/locator system
The storage and availability of publications
The review of Part 2 of CECR forms against the publications
The annotation of type 1A, 1B, and II rapid action changes (RACs)
The annotation of cartridges on the side label, with the RAC number and publication affected
The RAC MIARS cartridge folder to ensure that the current RAC or message directive has been filed
The placement of RACs in paper publications; that is, directly behind the technical manual A page or properly incorporatedContinue Reading