Identifying And Numbering Directives
Each originating office identifies its directives by
(1) the originators abbreviation, (2) the type of
directive, (3) the subject classification number, and (4)
a consecutive number that is preceded by a decimal
point (for instructions only). For example:
Each directive is assigned a subject number from
the Department of the Navy Standard Subject
Identification Code (SSIC) system.
Consecutive numbers are assigned to instructions
that have the same subject classification number to
show the order of issuance. For example, the subject
number for contract financing is 7810. An originating
office would assign numbers to the first, second, and
third instructions that it issues on contract financing
subjects as follows: 7810.1, 7810.2, and 7810.3,
Notices are not assigned consecutive numbers
because of their onetime nature or brief duration. For
this reason, the date must always be used when a notice
is referred to, for example, OPNAV Notice 5442 of 6
The security classification of Confidential or
Secret instructions and notices are indicated by
prefixing the subject numbers by the letter "C" for
Confidential and by the letter "S" for Secret. A single
set of consecutive numbers is used by each originating
office for each subject number regardless of the
security classification of individual instructions. For
example, if the first instruction that was issued on the
subject of contract financing was unclassified, the
second instruction Confidential, and the third
instruction Secret, they would be numbered 7810.1,
C7810.2, and S7810.3, respectively.
Copies of directives, excluding notices, may be
ordered from the stock points shown on each directive.
If a directive does not have a stock number, a letter
should be used to order the directive from its originator.
Directives that have stock numbers and are listed in
Navy Supply Publication 2002 (NAVSUP PUB 2002)
may be ordered by using the MILSTRIP Message
Transmittal Worksheet via the Defense Automated
Address System (DAAS). Directives may also be
requisitioned by using the Streamlined Automated
Logistics System (SALTS). Some directives can be
downloaded from the applicable Internet site. For
complete ordering instructions for directives, forms,
and publications, refer to the Naval Air Systems
Command Technical Manual Program, NAVAIR
What system provides a uniform method of
issuing directives by all naval activities?
What type of document is used to establish policy,
organization, conduct, method, or procedure?
What are the two types of directives that are used
in the directives issuance system?
A directive is numbered C5218.2. What does the
"C" that precedes the directive number indicate?
STORAGE, AND FILING
LEARNING OBJECTIVES: Identify corres-
pondence transmission, storage, and filing
procedures. State the purpose of Standard
Subject Identification Codes (SSICs).
As an AZ, you will be required to file
correspondence correctly and find it promptly. To do
this, you must be thoroughly familiar with the Navy
filing system and your own files. For example, the
maintenance officer may ask you to find a certain letter
immediately. The maintenance officer may identify the
letter by saying it came from either Commander, Naval
Air Force U. S. Atlantic Fleet (COMNAVAIRLANT)
or NAVAIRSYSCOM and had something to do with
NAVSUPSYSCOM sent the letter and it covered
banding tools. The maintenance officer remembers
reading the letter about 6 months ago and has had no
further need to refer to it until now.
Such events are everyday occurrences in large
maintenance administrative offices. Unless you have a
workable system for locating requested materials, you
are in for considerable embarrassment, and your
seniors will not receive the assistance they have a right
Constant changes in naval office personnel due to
transfers, leave, and discharges, emphasize the need for
a standardized subject identification and filing system.
The present system fills that need. If you know the
subject identification system of one ship or station, you
can operate that of another with little decrease in