Routine, Priority, Immediate, and Flash. You should
exercise sound judgement when choosing message
Plain Language Address (PLA). PLAs identify
activities by short title and sometimes location. For
example, the PLA address for Sea Control Squadron
Twenty Two (VS-22) would be typed on a message as
SEACONRON TWO TWO.
Messages are classified according to precedence,
content, addressees, and format.
Naval message drafts should ensure that the
appropriate precedence is assigned to outgoing
messages. A Routine precedence should not be
assigned to important outgoing messages when
information is of a time-sensitive or critical nature, nor
should an Immediate precedence be assigned to an
outgoing message that contains only routine
Message content determines whether a message is
operational or administrative. Operational messages
influence or deal directly with ship, troop, or aircraft
movement or directly bear on safety of life, ship,
forces, intelligence operations, communications, or
battle plans. Operational messages also deal with
information that relates to fleet readiness training
exercises. Administrative messages deal primarily with
administrative matters that concern operations and
Messages types are also classified according to
addressees. There are four types of addressees as
General messages are GENADMIN-formatted
messages for recurring release to a
predetermined distribution list or Navy-wide.
This type of message is usually identified by the
Book messages are messages that are destined to
two or more addressees but contain addressee
information that the drafter feels should not be
disseminated to the other recipients.
Multiple-address messages have two or more
addressees, either action or information.
Single-addressee messages have only one
addressee. The single addressee may be either
the action addressee (TO) or information
general message title of ALCOM (all
commands), NAVOP (naval operations), or
ALMILACT (all military activities).
There are two types of message formatsnarrative
and pro forma. GENADMIN is the United States
Message Text Format that is used for most narrative
messages. Pertinent instructions and publications
specify the use of other formats for narrative messages.
Pro forma messages are messages with defined data
fields that can be read and processed by machine.
Naval messages are prepared in accordance with
the Naval Telecommunications Procedures Users
Manual, NTP 3. NTP 3 provides specific guidance on
the preparation and transmission of naval messages.
Changes to message preparation procedures occur
frequently, so be sure to use the latest revision to the
NTP 3. If in doubt about message preparation
procedures, check with your local communications
The Message Text Format (MTF) Editor provides
you with automated assistance for drafting
GENADMIN messages. MTF Editor software is menu
driven and allows you to draft a formatted message by
using a fill-in-the-blank template. Some fields on the
template are mandatory, and other fields are optional.
You should refer to the NTP 3 whenever you are unsure
if a field is mandatory or optional. The following are
general guidelines to use when you draft a
Allowable characters include A through Z (all
capitalized), numerals 0 through 9, blank spaces,
and some special characters. The allowable
special characters are quotation marks ( ),
periods (.), commas (,), parentheses ( ), question
marks (?), hyphens and dashes (-), and, in some
cases, slants (-/-). Dont use other special
characters because they are not available on
Navy teletypewriter keyboards and will cause
Limit abbreviations within the text of messages
to those meanings that are self-evident,
unequivocal, and easily recognized. In doubtful
cases, always let clarity take precedence over
Use the mandatory sets (MSGID, SUBJ, and
RMKS) on all GENADMIN messages. Use
optional sets (REF, NARR, and so forth) as