If an automated data processing (ADP) system
is available, publication information can be
recorded by digital means instead of using NWPL
cards. If this system is used, all information
required on the NWPL must be produced in the
ADP file, and adequate publication control must
be maintained. Classified information is not
entered into the ADP system. The use of an
automated data processing system must be
approved in writing by the appropriate type
The technical publications library files should
include a NWPL catalog card record file, a change
entry certification file, a transaction file, and a
requisition file. These files are discussed in the
NWPL Catalog Card Record File
The NWPL catalog card record file consists
of NWPL (OPNAV Form 5070/11) cards for
NAVAIR manuals filed in alphanumeric order by
NAVAIR publication number. NWPL catalogs
cards are maintained for each publication retained
by the library, except bulletins and changes. When
publications have been removed from the library,
NWPL cards will be placed in a dead file.
Change Entry Certification Record
(CECR) Tickler Files
The 2-day tickler file consists of Change Entry
Certification Records (CECRs) (OPNAV Form
5070/ 12, Part 1) for rapid action changes (RACs),
Type I and Type II, and the 5-day CECR file is
for routine changes and revisions to publications.
The file should be reviewed daily to ensure timely
incorporation of changes. It is recommended that
CECRs, Part 1, be filed sequentially by due date
to make a daily review of outstanding changes
easier. You should remove the CECR, Part 1,
from this file and discard it upon receipt of the
completed CECR, Part 2, indicating entry of
RAC/change to the appropriate publication. The
CECR, Part 2, is filed in the change entry
certification file pending the next subsequent audit
of the applicable central and/or dispersed library.
Applicable completed CECRs may be discarded
upon satisfactory completion of the appropriate
central and/or dispersed libraries audit.
The material maintained in the transaction file
reflects the current status of the TPL. The
transaction files consists of the following:
. Up-to-date instructions for the operation
of the TPL.
. The latest copy of the Activity Require-
ments Listing (ARL) reflecting the most recent
distribution requirements table (NAVAIR 00-
. The latest audit/inventory summaries for
central and dispersed libraries.
l All correspondence pertinent to the TPL.
. A requisition log and file consisting of a
log identifying all pertinent information on items
. A file of requisition documents and a file
or record of current status card information. The
transaction file should be reviewed periodically
to delete correspondence that has been completed
or satisfactorily resolved.
A copy of requisitioning documents (for
example, DD Form 1348, NAVSUP 1205, etc.)
is maintained until receipt of the ordered publica-
tions. Additionally, the file should be reviewed
periodically to verify requirements for outstanding
requisitions over 45 days old.
One of the most tedious and important
functions of library personnel is the incorporation
of change pages into the existing manuals. In
NAVAIR manuals, the A page lists the pages
altered in the latest and previous change(s).
Upon receipt of a change document, each page
in the existing manual that corresponds to a
page in the change document is removed, and
the change page is inserted in its place. The