department. In this section, you will be introduced to
the staffdivisions and their duties and responsibilities.
Maintenance Administration.—The
main-
tenance administration provides administrative
services for the maintenance department. It prepares
maintenance-related correspondence that requires
special attention by the AMO or higher authority;
maintains files of maintenance-related
correspondence and nontechnical publications and
instructions; and ensures distribution of incoming
messages, correspondence, and other data, including
official and personal mail. It also coordinates
department administrative security responsibilities
with other departments and divisions; and maintains
personnel assignment records for the department.
Quality Assurance.—The idea of QA is to
prevent defects from occurring from the start of a
maintenance operation to its finish. QA is the
responsibility of all personnel. Its achievement
depends upon prevention, knowledge, and special
skills.
Prevention is making sure that there are no
maintenance failures. It extends to the safety of
personnel, to the maintenance equipment, and to all
aspects of the total maintenance effort. Prevention
allows you to regulate events. rather than have them
regulate you.
Knowledge is factual information. It includes
data collection and analysis for acquiring knowledge to
prevent defects.
Special skills are required of a staff of trained
personnel for the analysis of data and supervision of QA.
The objective of QA is to readily pinpoint problem
areas so that management can accomplish the
following:
Improve the quality, uniformity, and reliability
of the total maintenance effort
Improve the work environment, tools, and
equipment used in the maintenance effort
Eliminate unnecessary man-hour and dollar
expenditures
Improve training, work habits, and procedures of
maintenance personnel
Increase the excellence and value of reports and
correspondence originated by maintenance personnel
Effectively disseminate technical information
Establish realistic material and equipment
requirements in support of the maintenance effort
Effectively support the Naval Aviation
Maintenance Discrepancy Reporting Program
(NAMDRP)
Support the Foreign Object Damage (FOD)
Prevention and Reporting Program
Normally, QA work spaces are near the production
divisions and the AMO.
System Administrator/Analysis.—The system
administrator/analyst (SA/A) provides analytical
information for the AMO’s review of management
practices within the organization. An SA/A will be
established in O-level activities to monitor, control,
and apply the MDS within that activity. The SA/A
serves as a point of contact between work centers and
the data services facility (DSF), and is responsible for
all aspects of the maintenance data system (MDS),
including Naval Aviation Logistics Command
Management Information System (NALCOMIS)
reports and inquiries. If an activity is operating with
VIDS, the analyst will be assigned to QA/A.
The requirements for analysis stem from many
sources and apply to a wide range of maintenance
subjects. At times, analysis is initiated to provide an
answer to a specific problem. At other times, analysis
of selected areas of maintenance may be initiated by a
monitoring action. Some of the more important
responsibilities of the SA/A are as follows:
Coordinate and monitor the MDS/NALCOMIS
for the department.
Review maintenance data reports(MDRs) to
identify trends.
Use the MDWNALCOMIS to assist in
identifying possible deficiencies in technical training or
documentation procedures.
Monitor the assignment of the third position of
work center codes.
Collect, maintain, and distribute in narrative,
tabular, or chart or graph form the data required to
monitor, plan, schedule, and control the maintenance
effort.
Develop charts, graphs, and displays for
command presentation.
Assist the AMO and other supervisory personnel
in determining the specific goals for new types of data
reports required for managing the maintenance effort.
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