which the item was received, the ship to which the item
is to be transferred, the serial number, and the MDD are
entered in paragraph 7.
Reconciliation Reports
When NOC requests a reconciliation report to
correct errors between the ship’s data files and the
CAIMS database, you should submit a response in the
format shown in figure 17-17. When the on-hand
balance of a NALC listed on the reconciliation request
does not agree with your data files, an on-sight inventory
must be conducted to verify the actual on-hand balance.
The reconciliation report shown in figure 17-17
shows no change in the ship’s data files because the
on-hand balance as of the last report (column B) and the
current on-hand balance (column L) is the same.
However, when the on-sight inventory results in GBIs
or LBIs, columns C and J have to be completed as
appropriate. Paragraph 7 of the report should reference
the date-time group of the reconciliation request
received and provide amplifying remarks when GBIs or
LBIs exist.
Corrected Reports
The request for a corrected report is always initiated
by NOC to the activity concerned. When an activity is
advised by NOC that a corrected report is required, it
should be submitted in the format shown in figure 17-18.
Normally, NOC requests a corrected report under
the following circumstances: A report is not in
mathematical balance; an erroneous NALC has been
reported; the beginning on-hand balance does not equal
the last ending on-hand balance.
Corrected reports should be submitted by message
using the identical date and ATR serial number of the
original report. Only those items that are corrected
should be included in paragraph 6. Paragraph 7 of the
report should contain the words CORRECTED
REPORT IAW NOC (use appropriate message
date-time group).
When the corrected entry in
paragraph 6 alters the SLIT/registry data, enter these
changes in paragraph 7.
Figure 17-17.—ATR showing reconciliation response.
17-34
