necessary. If information is available and pertinent to the message, include optional sets. Conditional sets are EXER/OPER and NARR/AMPN. When using optional sets, use one set at a time. Never use optional sets together. When using the REF (Reference) set, you should use the AMPN or the NARR set. Use the AMPN (Amplification) set if there is only one reference. Use the NARR (Narrative) set when there are multiple references. A reference may be a meeting, conversation, document, letter, or record message. Refer to the NTP 3 for the appropriate message reference identifier. Be careful when drafting the addressee portion of naval messages. Your command should have the Distributed Plain Language Address (PLA) Verification System (DPVS) installed on all computers that have the MTF Editor. DPVS provides naval message originators with current single and collective PLA information. PLAs may also be found on the Internet. This information ensures that messages are transmitted to activities that are supposed to receive them. If an addressee does not appear in DPVS, verify the address. If your command does not have DPVS, it is available from the local Navy telecommunications center. Copy all outgoing messages to a diskette for delivery to the Navy telecommunications center. Ensure that the diskette is properly marked with the highest precedence of the content of the disk, the name of your activity, and your telephone number. Deliver a properly formatted disk that is free of computer viruses. Remember that a designated message releaser should sign outgoing naval messages. Q9. Q10. Q11. Q12. What document outlines detailed procedures for preparing standard letters, memorandums, and endorsements? When preparing a standard letter, what rule of thumb should you use for margins? What element of the standard letter identifies the sender, acts as a reference, and is used for filing purposes? What type of correspondence is similar to a standard letter, is transmitted through another addressee before it reaches its final destination, and is used to approve, disapprove, forward, or comment on the contents of another document? Q13. Q14. Q15. Q16. Q17. What form of correspondence provides an informal means to communicate within an activity or between Department of the Navy (DON) activities? center? What type of urgent correspondence is transmitted through a Navv telecommunication The release of naval messages is sometimes restricted during an actual or simulated emergency condition. What is this message release restriction called? When drafting a naval message and using the NARR set, how many references must you use? What system provides an originator of a naval messages with access to current single and collective plain language address information? DIRECTIVES ISSUANCE SYSTEM LEARNING OBJECTIVES: Describe the purpose of the Directive Issuance System. Identify the types of directives, their numbering system, and directive security identification. The directives issuance system provides a uniform method for issuing directives by all naval activities. As set forth in the Department of the Navy Directives Issuance System, SECNAVINST 5215.1, the directive issuance system contains two parts. Part I contains Definitions, Criteria, and Responsibilities for issuing directives. Part II contains Preparation and Maintenance of Directives procedures. The directives issuance system is used in conjunction with the Department of the Navy File Maintenance Procedures and Standard Subject Identification Codes (SSIC), SECNAVINST 5210.11. SECNAVINST 5210.11 provides the Navy with a standardized file numbering system to efficiently manage large volumes of paperwork, so Navy personnel have the same filing system from one activity to another. The file numbering system is based on SSICs. SSICs indicate the subject and may be used to identify the document for filing purposes. The SSIC is also used when naval correspondence is prepared. SCOPE In the directives issuance system, a directive is defined as a written communication that prescribes or 2-17