Identifying And Numbering Directives Each originating office identifies its directives by (1) the originator’s abbreviation, (2) the type of directive, (3) the subject classification number, and (4) a consecutive number that is preceded by a decimal point (for instructions only). For example: (1) (2) (3) (4) SECNAV INSTRUCTION 5215 .1 Each directive is assigned a subject number from the Department of the Navy Standard Subject Identification Code (SSIC) system. Consecutive numbers are assigned to instructions that have the same subject classification number to show the order of issuance. For example, the subject number for contract financing is 7810. An originating office would assign numbers to the first, second, and third instructions that it issues on contract financing subjects as follows: 7810.1, 7810.2, and 7810.3, respectively. Notices are not assigned consecutive numbers because of their onetime nature or brief duration. For this reason, the date must always be used when a notice is referred to, for example, OPNAV Notice 5442 of 6 Jan 1998. Security Identification The security classification of Confidential or Secret instructions and notices are indicated by prefixing the subject numbers by the letter "C" for Confidential and by the letter "S" for Secret. A single set of consecutive numbers is used by each originating office for each subject number regardless of the security classification of individual instructions. For example, if the first instruction that was issued on the subject of contract financing was unclassified, the second instruction Confidential, and the third instruction Secret, they would be numbered 7810.1, C7810.2, and S7810.3, respectively. Requisitioning Directives Copies of directives, excluding notices, may be ordered from the stock points shown on each directive. If a directive does not have a stock number, a letter should be used to order the directive from its originator. Directives that have stock numbers and are listed in Navy Supply Publication 2002 (NAVSUP PUB 2002) may be ordered by using the MILSTRIP Message Transmittal Worksheet via the Defense Automated 2-19 Address System (DAAS). Directives may also be requisitioned by using the Streamlined Automated Logistics System (SALTS). Some directives can be downloaded from the applicable Internet site. For complete ordering instructions for directives, forms, and publications, refer to the Naval Air Systems Command Technical Manual Program, NAVAIR 00-25-100. Q18. Q19. Q20. Q21. What system provides a uniform method of issuing directives by all naval activities? What type of document is used to establish policy, organization, conduct, method, or procedure? What are the two types of directives that are used in the directives issuance system? A directive is numbered C5218.2. What does the "C" that precedes the directive number indicate? CORRESPONDENCE TRANSMISSION, STORAGE, AND FILING LEARNING OBJECTIVES: Identify corres- pondence transmission, storage, and filing procedures. State the purpose of Standard Subject Identification Codes (SSICs). As an AZ, you will be required to file correspondence correctly and find it promptly. To do this, you must be thoroughly familiar with the Navy filing system and your own files. For example, the maintenance officer may ask you to find a certain letter immediately. The maintenance officer may identify the letter by saying it came from either Commander, Naval Air Force U. S. Atlantic Fleet (COMNAVAIRLANT) or NAVAIRSYSCOM and had something to do with hand tools. On second thought, maybe NAVSUPSYSCOM sent the letter and it covered banding tools. The maintenance officer remembers reading the letter about 6 months ago and has had no further need to refer to it until now. Such events are everyday occurrences in large maintenance administrative offices. Unless you have a workable system for locating requested materials, you are in for considerable embarrassment, and your seniors will not receive the assistance they have a right to expect. Constant changes in naval office personnel due to transfers, leave, and discharges, emphasize the need for a standardized subject identification and filing system. The present system fills that need. If you know the subject identification system of one ship or station, you can operate that of another with little decrease in