Figure 7-9.-Partia1 NIS/substitute issue documentation on DD Form 1348 (6-pt).
For partial NIS, substitute issue, the following
applies (fig. 7-9):
In this situation, a partial quantity is available for
issue and a substitute is available for the balance. This
process involves two separate issue documents. The
original document to process the partial issue trans-
action and the second to process the substitute issue.
. Line out the requested quantity on the first
document. Then, enter and circle the issued quantity
above the original quantity.
. Mark the first issue document with PARTIAL
NIS SUB ISSUE.
l Prepare the second document by duplicating all
entries from the first except the NSN, unit of issue, and
quantity. Enter new document number and the unit of
issue and quantity of the substitute item.
. Sign both documents and move material to the
issue staging area. Put the staging area location on the
issue document.
l Attach a copy of the issue document to the
material.
. Deliver the issue document to the customer
contact point.
The partial substitute issue transaction can fill part
of the requested quantity if an acceptable substitute is
available. To process the issue, line out the requested
quantity and stock number. Then, enter the issued NSN
and quantity on the issue document. Process the issue
document in the same manner as the partial NIS issue.
See figure 7-10 for a sample of a partial substitute issue
document.
The substitute issue transaction is the process of
filling the request by an acceptable substitute. To
process the requisition, line out the stock number
originally requested. Then, enter the stock number
issued and circle the quantity. The issue document is
processed the same as complete issue, as described in
previous text. See figure 7-11 for a sample of a substitute
issue document.
The next step in off-line processing is the material
turnover. This process involves material delivery or
pickup from the staging area. Upon turnover of material,
the customer must sign and enter the current date on the
issue document. The supply representative forwards the
signed issue document to the S/LSC or SRS for further
processing and filing.
The last step in off-line processing is the post-post
issue processing. The S/LSC or SRS uses the issue
document to update the records in the computer. After
receiving the signed copy of the issue document, the
S/LSC or SRS discards the suspense copy in the issue
pending file (manual). The S/LSC or SRS retains the
completed issue document in the transaction holding file
until the computer is ready for use. When the computer
becomes available, the S/LSC or SRS records the issue
transaction in the post-post option of SUADPS-RT.
After posting in the computer, the S/LSC or SRS marks
the issue document with RECORDED IN SUADPS-RT.
7-10
