Fund codes and accounting classifications for
use by the Operating Forces are contained in
appendix II of NAVSO P-3013.
OPTAR RECORDS, LOGS, AND FILES
Refer to Financial Management of Resources,
NAVSO P-3013, for detailed procedures in the
preparation of OPTAR records, logs, and files.
Requisition/OPTAR Log
Each activity establishes a Requisition/OP-
TAR Log, NAVCOMPT Form 2155, to record
OPTAR grants and the value of transactions
authorized to be incurred as chargeable to the
TYCOM operating budget. A separate requisi-
tion/OPTAR log is established for each OPTAR
received. Aviation Consolidated Allowance List
(AVCAL) holders maintain an AVCAL Requisi-
tion/OPTAR Log, NAVCOMPT Form 2206, as
an AVCAL account. The AVCAL OPTAR log
is maintained by SUADPS-RT processing. When
consolidated accounting is authorized, the com-
mand establishes a requisition/OPTAR log for
each ship, aviation squadron, or unit concerned.
The requisition/OPTAR log parallels and pro-
vides a check on the official accounting records
maintained by the FAADC. OPTAR grants are
entered on the log and reduced by the value of
chargeable requisitions (unfilled orders). All
chargeable requisitions and purchase orders must
be recorded. All nonchargeable requisitions such
as appropriation purchases account (APA) or free
issue material are also entered; however, these
documents have no effect on the OPTAR balance.
In addition, all differences (increases or decreases)
reported by the FAADC on the SFO/EDL must
be entered in the log and the OPTAR balance
adjusted. A mechanized requisition/OPTAR log
with data files maintained according to data
processing approved by the TYCOM (and Office
of the Comptroller of the Navy, if applicable)
satisfies the requirements of the requisition/OP-
TAR log.
OPTAR Holding Files
OPTAR holding files are established by fiscal
year for each OPTAR received to hold the
appropriate accounting documents and listings
pending transmittal to the FAADC. The contents
of the holding files are as follows:
File 1. Unfilled Order Chargeable Documents
for Transmittal. This file contains the accounting
copy DD Form 1348 green copy, DD Form
1348m, and DD Form 1149. Underway replenish-
ment requisitions and all debit adjustment
documents that increase the estimated cost
chargeable based on an advance price change are
also included. Requisitions for no-cost items are
not placed in this file. All documents are priced,
extended, and entered in the Estimated Cost
Chargeable section of the requisition/OPTAR log
for the period involved, with a decrease to the OP-
TAR balance.
File 2. Unfilled Order Cancellation Docu-
ments/Lists for Transmittal. This file contains
lists of confirmed cancellations or copies of
individual cancellation documents, advance
downward price adjustments, and copies or lists
of administrative cancellations of above threshold
unfilled orders that decrease the estimated cost
chargeable (credit adjustments). All documents
are priced, extended, and entered in the estimated
cost chargeable section of the requisition/OPTAR
log for the period involved, with a corresponding
increase to the OPTAR balance.
OPTAR TRANSMITTALS
AND REPORTS
The required transmittals and reports are the
OPTAR Document Transmittal Report and the
Budget/OPTAR Report. These reports may
be produced manually or by the automated
SUADPS-RT system.
OPTAR Document Transmittal Report,
NAVCOMPT Form 2156
All unfilled orders, cancellation documents,
processed FAADC listings (or detailed cards), and
other transaction documents that affect the status
of the OPTAR are transmitted to the FAADC on
an accurate and timely basis to permit the up-to-
date maintenance of the official accounting
records of the TYCOM or other operating budget
holder,
Manual (nonautomated) OPTAR holders will
remove the documents in holding files 1 and 2 and
transmit them to the appropriate FAADC with
the OPTAR Document Transmittal Report,
NAVCOMPT Form 2156, on the 15th and last
day of each month for current fiscal year OP-
TARs. OPTAR holders operating under the
automated SUADPS procedures will submit to the
appropriate FAADC mechanized unfilled order
(obligation) documents along with an OPTAR
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