CHAPTER 3MATERIAL RECEIPT, CUSTODY,AND SURVEYSAs an AK2, you will be performing duties,both ashore and afloat, relative to the receipt,custody, and survey of material. To perform theseduties, you should be familiar with organization,receiving operations, types of receipt, methods ofdelivery, files, receipt preparation, inspection andverification, surveys, and disposition of material.This chapter contains information about thereceipt, delivery, custody, security, identification,and survey of material and the preparation ofdocumentation applicable to these topics.MATERIAL RECEIPTMaterial receipt is gaining possession of anitem of Navy property through acceptance ofphysical custody. Control of this material afterreceipt and before it is forwarded to storage,issued to a requesting department, or forwardedto the transportation section for further move-ment is a critical supply requirement.Material may be received from severaltransportation sources such as the U.S. PostalService, commercial or government air freight,commercial trucking firms, the United ParcelService (UPS), vendor deliveries, commercial orgovernment water freight, Department of Defense(DOD) owned vehicles, or direct pickup from avendor.This material may be designated for stock,direct turnover (DTO) to a department or localsupported activity, to a holding area for pickupby a Navy contractor, or to a packing andshipping unit when further consignment isrequired.Regardless of the source of the receipt or itsfinal destination, it is absolutely necessary thatcontrols be established in receiving units toidentify the quantity received, the source and dateof the receipts, the unit to which physical custodywas transferred at the completion of the receivingprocess, and the date on which the receivedmaterial was released.METHODS OF DELIVERYThe various methods of material delivery arediscussed in the following paragraphs.Direct DeliveryThe receipt of material or services from agovernment or commercial source and acceptanceby a ship, squadron, or group representative ateither the point of delivery or source of supplyare known as direct delivery. After receipt hasbeen acknowledged, material is owned by theNavy and services are considered satisfactoryunless discrepancies are noted. The supply officermust establish procedures to make certain onlyauthorized personnel pick up, receive, or sign formaterial or services.FreightAll commercial and government deliveriesshipped under a bill of lading are classified asdelivery by freight. Material transshipped froma government source is also classified as freightwhen deliveries are combined and shipped via theDOD transportation system. Freight can bereceived in the United States, foreign ports, andduring underway replenishment (UNREP).MailSmall items are often sent and received via theU.S. Postal Service, including letters and packagessent by way of the various postal programs. Thesupply officer is responsible for establishing andmaintaining a list of personnel authorized toreceive official mail.PREPARATION FORMATERIAL RECEIPTThe supply officer and personnel assigned toreceiving operations must be flexible in routine3-1
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