CHAPTER 3
MATERIAL RECEIPT, CUSTODY,
AND SURVEYS
As an AK2, you will be performing duties,
both ashore and afloat, relative to the receipt,
custody, and survey of material. To perform these
duties, you should be familiar with organization,
receiving operations, types of receipt, methods of
delivery, files, receipt preparation, inspection and
verification, surveys, and disposition of material.
This chapter contains information about the
receipt, delivery, custody, security, identification,
and survey of material and the preparation of
documentation applicable to these topics.
MATERIAL RECEIPT
Material receipt is gaining possession of an
item of Navy property through acceptance of
physical custody. Control of this material after
receipt and before it is forwarded to storage,
issued to a requesting department, or forwarded
to the transportation section for further move-
ment is a critical supply requirement.
Material may be received from several
transportation sources such as the U.S. Postal
Service, commercial or government air freight,
commercial trucking firms, the United Parcel
Service (UPS), vendor deliveries, commercial or
government water freight, Department of Defense
(DOD) owned vehicles, or direct pickup from a
vendor.
This material may be designated for stock,
direct turnover (DTO) to a department or local
supported activity, to a holding area for pickup
by a Navy contractor, or to a packing and
shipping unit when further consignment is
required.
Regardless of the source of the receipt or its
final destination, it is absolutely necessary that
controls be established in receiving units to
identify the quantity received, the source and date
of the receipts, the unit to which physical custody
was transferred at the completion of the receiving
process, and the date on which the received
material was released.
METHODS OF DELIVERY
The various methods of material delivery are
discussed in the following paragraphs.
Direct Delivery
The receipt of material or services from a
government or commercial source and acceptance
by a ship, squadron, or group representative at
either the point of delivery or source of supply
are known as direct delivery. After receipt has
been acknowledged, material is owned by the
Navy and services are considered satisfactory
unless discrepancies are noted. The supply officer
must establish procedures to make certain only
authorized personnel pick up, receive, or sign for
material or services.
Freight
All commercial and government deliveries
shipped under a bill of lading are classified as
delivery by freight. Material transshipped from
a government source is also classified as freight
when deliveries are combined and shipped via the
DOD transportation system. Freight can be
received in the United States, foreign ports, and
during underway replenishment (UNREP).
Mail
Small items are often sent and received via the
U.S. Postal Service, including letters and packages
sent by way of the various postal programs. The
supply officer is responsible for establishing and
maintaining a list of personnel authorized to
receive official mail.
PREPARATION FOR
MATERIAL RECEIPT
The supply officer and personnel assigned to
receiving operations must be flexible in routine
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