include identification and inspection of material and determining the disposition of the item. The procedures also include separating stock items fom DTO and recording and reporting receipt discrepancies. When considered necessary, a transit shed or butler hut is constructed to support shipboard supply operations. This provides additional space and allows some receiving functions. The ship’s supply officer determines the receiving functions, personnel, and equipment when receiving is to be performed ashore. FILES USED IN RECEIPT PROCESSING Files are used to keep records of outstanding requisitions applicable to prospective material receipts. Upon receipt of material, these records are used to ease the receipt process, Also, files are used for holding records as proof of receipt or disposition of material. Material Outstanding File The material outstanding file (MOF) contains a copy of procurement documents for materials or services not yet received. This file contains various documents as attachment to the procurement request. The file may contain follow-up, supply status, shipping status, as well as shipping documents that are specifically applicable to a single item. Material Completed File The material completed tile contains a copy of procurement documents removed from MOF. This tile contains received, canceled, or rejected records of procurement. Multiple Item Shipping File This file contains outstanding shipping documents that cover multiple item shipments. It consists of memoranda, transportation control and movement document (TCMD), and other types of shipping papers. This file is kept in the supply office or main receiving area. The outstanding documents are tiled according to shipment destinations and should be reviewed prior to entering port. When a multiple item shipment is receives the outstanding document will be marked with date of receipt. Any discrepancies noted will also be written on the document. The receipts will then be filed in a separate folder marked “Completed Shipping Documents.” Miscellaneous Receipt File This file contains shipping papers and invoices of material received but not ordered by the activity. For example, an item shipped by a shore activity to an aircraft squadron aboard ship. In this case, the receiving personnel will transfer the item to the squadron, get signatures, mark the receipt date, and file the document. You should prepare a consumption document for material received and issued as DTO. MATERIAL INSPECTION AND VERIFICATION Material must be inspected and verified upon receipt. Receipt inspection requires a quantity and quality certification, depending upon the source of supply. The following paragraphs describes the requirements for inspection and verification of material receipts. Receipts From Naval Activities Materials received from naval activities require a quantity inspection only. The shore supply activity has conducted the quality inspection upon acceptance of material from the original supplier. There is no need to duplicate the quality inspection aboard ship or station. The receiving personnel need only verify the quantity and inspect for obvious damage or tampering of material. Opening material received in bales, packages, or cases to ascertain their contents is not necessary. Receiving personnel can receive them according to their external markings and package count. Show acceptance of the entire quantity shipped by circling the quantity on the shipping document. If damage is obvious, technical personnel from the user department will need to perform an inspection to ensure the material is acceptable. If only the packaging is damaged, repack and remark the material for further processing. If the material is damaged, mark the paperwork as described in previous paragraphs. Then, put the material in a holding area for discrepancy reporting. Receipts From Marine Corps and Other Government Activities Receipts from government activities other than Navy will be inspected for quality and quantity. Receipts from Marine activities by Marine aviation logistics squadrons (MALS) will inspect for quantity only. Receiving personnel will perform the quality inspection. If receiving personnel are not qualified to do 5-17