ship, squadron, or group representative at either the
delivery point or source of supply is known as direct
delivery. After acknowledgement of receipt, the Navy
owns the materials and services; they are considered
satisfactory unless discrepancies are noted. The supply
officer must set up procedures to make certain only
authorized personnel pick up, receive, or sign for
materials or services.
FREIGHT
The freight method consists of material shipped via
the DOD transportation system or commercial freight
system. The Government or Commercial Bill of Lading
is the document used for material shipped by freight. We
can receive freight in the United States, foreign ports,
and during UNREP.
MAIL
The United States Postal Service (USPS) delivers
small items. These items include letters and packages
sent by way of the various postal programs. Both Gov-
ernment and commercial sources often require a receipt
signature. Receiving section personnel are normally
authorized to pickup and sign for postal deliveries. The
supply officer is responsible for setting up and
maintaining a list of personnel to receive official mail.
RECEIPT DOCUMENTATION
All material and services received must have receipt
documentation. When material received does not have
paper work, the receiving section personnel must
immediately prepare a dummy receipt for processing.
Incoming material should have one or several receipt
documents with it. The type of document depends on the
method of purchase, supplier, type of delivery, and
Government inspection requirements. Any document
received with the material or service that contains
enough information to process the receipt maybe used
as a receipt document. Although you have a variety of
receipt forms, the general pattern for processing is the
same. These patterns are as follows:
. Determining the type of receipt inspection
required
l Determining if material requires special handling
. Marking the receipt document with date, quantity
received, receipt signature, and discrepancies noted
during receipt
. Sending the receipt document for further
processing
DD FORM 1348
The DD Form 1348 6-part manual receipt is used
both as a requisition and receipt document for most
materials transferred between nonautomated ships.
When required by the issuing ship, the receiving ship
acknowledges such transfer on the white copy of the DD
Form 1348. Receipt acknowledgement is always required
on the requisitioner’s hardback copy of the DD Form
1348 before it is filed in the material completed file.
Show receipt on the white or hardback copy of the
DD Form 1348 by circling the quantity received and
accepted and entering a receipt date and signature in the
Remarks field, as shown in figure 5-1.
Figure 5-1.-DD Form 1348 (6-part) manual receipt.
5-3
