completed by processing it through conversation code N615. Under SUADPS-RT, the material is requested through the material requirement internal (MRI) function. A material transfer is the movement of an item from the custody and records of an activity to another activity or another stores account within the activity. Another activity includes a nonsupported ship, other supply officer, or shore activity. Material “cross deck” to another ship is a transfer. Transfers to another stores account within the activity include material movement from stock to ship’s store. Transfers are recorded through the material requirement external (MRE) function of SUADPS-RT and classified into the following groups: Transfers to end-use operating forces (DI X34) Transfers to end-use ashore (DI X38) Transfers to Defense Business Operations Fund (DBOF) activities (DI X37) Off-load of excess material (DI X37) Cash sales are processed by using document identifier (DI) X35. Material expended as a cash sale may be made to the following activities: U.S. Air Force and Army activities (includes sales of aviation fuels); Military Sealift Command commissioned ships (APA and 1 Q cognizance material only); merchant vessels and nonmilitary aircraft; other U.S. government agencies; foreign armed forces, vessels, and aircraft; and U.S. Coast Guard activities. A survey is the expenditure of material when it is lost, damaged, or unserviceable for some other reason such as not ready for issue (NRFI) and not economical y repairable. Survey transactions are processed by using DI X43. EXPENDITURE RECORD LOG AND INVOICE FILE An expenditure record log is used to control expenditure document number assignments and to provide a record of all expenditures except issues to the activity’s work centers and supported units. The log should contain an entry for each transfer, cash sale, and survey processed by the activity. Batch entries maybe made for transfers generated by automated off-load processing. As a minimum, the expenditure record log should contain the following information: l l l l l The expenditure document number includes the UIC, Julian date, and serial number. Do not duplicate the document number except for replenishment of aviation depot level repairable depot level repairable (AVDLR/DLR). The expending department’s name or title. The activity where material is transferred to or the disposition of material. Material identification such as the stock number, part number, and nomenclature of the item. Remarks column for additional information concerning the transaction. The expenditure invoice file contains the original of each transfer, cash sale, or survey document processed by the activity. This file is maintained in Julian-date and serial-number sequence and retained for a period of 3 years. MATERIAL ISSUES The authority for the supply department to issue material is a customer request submitted on-line via the NALCOMIS, SUADPS-RT, or off-line (manually) by submission of a DD Form 1348 (6-pt), or by any other locally acceptable form. Requests for material from customers received on locally approved forms (off-line submission) contain the following minimum information: l l l l l l l l l l NSN/NICN/local item control number (LICN) or part number Unit of issue Quantity Document number Chargeable end-use fund code Project/priority code Advice code, if applicable Maintenance data system (MDS) data, if applicable COG (not carried items only) Nomenclature (not carried items only) Material requests received off-line are entered manually in NALCOMIS by using the material contingency procedures. The requests may also be 3-22