Receipt Processing The Integrated Barcode System (IBS) is widely used for receipt processing on board aircraft carriers. The IBS is made up of hardware that includes personal computers, label printers, and scanners. The IBS Coordinator is assigned to manage the whole system while the Site Coordinators manage the IBS operations in each site or location. The IBS is an integral part in performing the Receipt in Process (RIP) procedures. When material is received on board, receiving personnel use the scanner to read the barcoded information on the receipt document. The information in the scanner is uploaded to a personal computer or copied to a diskette. This procedure allows recording of all material that was received on board and is awaiting processing of a matching stow or consignee copy. The only exception to using IBS for DTO receipts include materials for the following projects: Not Mission Capable Supply/Partial Mission Capable Supply (NMCS/PMCS) BROAD ARROW Awaiting Parts (AWP) Casualty Report (CASREP) The S-6 division processes the NMCS/PMCS, BROAD ARROW, and AWP receipts through the NALCOMIS module. The receipt transactions are processed into NALCOMIS through conversation codes N613 and N615. After processing in NALCOMIS, these transactions must be randomly verifie~d to ensure they are posted to SUADPS ledgers or files. Receipt transactions for CASREPs are processed manually into SUADPS-RT by the S-1 CASREP coordinator. Receipt File All original copies of receipts for consumable items are maintained by the S-1 division. The S-6 division maintains files for all aviation depot level repairable (AVDLR) receipt documents. There are two separate receipt files. One file for stock and another for DTO receipts. The documents in the completed file are arranged in Julian date/serial number sequence. Document Flow Control The control procedures for moving material from the point of receipt to the storeroom or consignee may vary from ship to ship. However, each activity must have a control procedure in place to account for incoming materials. Some materials require strict control or signature control. These materials include, but are not limited to, AVDLR, hazardous, controlled equipage, classified items, NMCS/PMCS/AWP, CASREPS, and registered mail. A quality assurance (QA) check ensures proper receipt processing and stowage procedures are performed. MATERIAL EXPENDITURE The expenditure of material is the act of removing a specific quantity of an item from the activity’s stock records. The material is expended from the records when requested by an end-user or another activity, or disposed of as directed by higher authority. Expenditure is also used to keep the stock quantity in balance when stock material is lost or is no longer usable. In most cases, material is considered as no longer usable when its shelf life has expired or the material is damaged beyond repair. This section covers the various types of expenditures and procedures used to update the activity’s records. The activity’s records may be updated manually or through the computer system. The AKs use the NALCOMIS to process material expenditures. The NALCOMIS is connected to a host computer (Electronic Interface) that records all transactions in the master file. The host computers include the following: l l l Uniform Automated Data Processing System-Stock Point (UADPS-SP) UADPS-Level II Shipboard Uniform Automated Data Processing System-Real Time (SUADPS-RT) The UADPS-SP and UADPS-Level II are used ashore. The SUADPS-RT is used aboard large ships. TYPES OF EXPENDITURES Material in stock is expended by issue, transfer, cash sale, loss by inventory, and survey transactions. An issue is the physical act of turning over material to an end work center or supported unit as the result of a customer requisition. Activities using NALCOMIS submit a requisition by using the format in conversation code N601 or N602. This requisition will create a DD Form 1348-1 issue document for the available material. Upon receipt of proof of delivery (POD) copy in supply, the issue transaction is 3-21