In block GG, enter the name and rank or grade of the person approving the transfer. The approving individual signs above the printed name in this block. DISTRIBUTION OF DOCUMENTS Distribute copies of DD Form 1348-1 as follows: Copy 1 (original) is the activity copy. The activity retains copy in the expenditure invoice file as proof of shipment or turn-in. Copies 2 and 3 are the consignee copies. Place these copies inside the container with the material. Copy 4 is also the consignee copy. For unclassified material copy 4 in a waterproof envelope and attach it to the No. 1 shipping container. For classified material, place copy 4 with copies 2 and 3 inside the container with the material. Copy 5 is the miscellaneous copy. An activity may retain this copy for local use, or otherwise discard it. Also, an activity may forward this copy to higher authority when turning in specific items. See NAVSUP P-485, chapter 5, paragraph 5068, for more details. Copy 6 is the suspense copy (when needed), which is used expenditure invoice file until receipt of a signed copy 1. When procedures require proof of receipt, get signature on copy 1 of the DD Form 1348-1. Turn-in of the following classes of material requires receipt signature: Classified Controlled equipage Controlled reactor plant parts Mandatory turn-in repairable or AVDLR Sensitive or pilferable items Small arms, ammunition, and explosives When shipping these items, you should not open an original container for the sole purpose of putting the consignee copies inside. In this case, put copies 2 and 3 with copy 4 in a waterproof envelope. Then, attach the envelope, with documents, to the No. 1 container. PREPARATION OF MATERIAL FOR TURN-IN Before offloading, you must ensure materials have proper identification, tags, and markings. This will help the receiving activity process and report the receipt of material. The following rules will help you prepare material correctly. . Distribute copies of DD Form 1348 as described in previous paragraphs. When shipping more than one piece of material on a single document, attach the document on the No. 1 container. . Mark radioactive materials with proper labels and separate them from other materials. . Process unserviceable AVDLR items according to OPNAVINST 4790.2 (series), NAVSUP P-545, and the Master Repairable Item List (MRIL). Provide protection to the material according to NAVSUP P-484 and section C0030 (Packaging Data for ASO and NAVAIR Repairables). . Separate ready-for-issue non-NSN items. l Separate materials destined for turn- DRMO. . Separate heavy items from delicate or small items. . Separate materials with an extended line item value of or less to ease handling by the receiving activity. . Mark containers, with only one item inside, with the stock number of the item. . Remove flares and narcotics from life rafts prior to turn-in. l Remove batteries from equipments before turn-in. OFFLOAD PROCESSING Automated ships perform offload processing partly by computer and manually by stock control and storage personnel. The offload process includes selecting material candidates and preparing documentation. Storage personnel use the document to locate, pick, stage the material, and send a copy back to stock control. Stock control uses the document to update and process offload records. Shipping personnel check the documents and material and deliver/ship the material. During storage process, personnel use the DD Form 1348-1 to locate, count, and stage excess material. During this phase, personnel may make changes to the OFFLOAD and RETAIN QUANTITY on the document. 7-21