MOV requests according to the media and status (M&S) code of the requisition. If the M&S contains a zero, supply activity will send the requests to the monitoring activity. The record position (rp) 54 of the requisition contains the monitoring activity code. Appendix A3 of NAVSUP P-437 lists the monitoring activities. When record position 54 is blank and the M&S is zero, the supply activity forwards MOV requests to the requisitioner. Requisitions for aviation fleet maintenance (AFM) use the UIC of the supporting activity. In this case, the supporting activity receives and forwards the MOV requests to MCC for validation. Refer to chapter 4 of this manual for MOV processing procedures. Files There are two basic files for keeping records of AFM requisitions. They are the material outstanding file and the material completed file. MCC may use the Visual Information Display System (VIDS) for keeping outstanding requisitions. The VIDS is a management tool that provides a visual display of up-to-date information on a continuing basis. In a squadron, the VIDS allows correlation of information on all assigned aircraft. It provides information on the number of outstanding requisitions for each aircraft. The Project code of the outstanding requisition tells the status of the aircraft. For example, Project Code AKO means the aircraft is in Not Mission Capable Supply (NMCS) condition. MCC may use the Material Requisition Register (OPNAV 4790/11) or DD Form 1348 for the outstanding file. Activities that use NALCOMIS can use the printed copy of the requisition for the outstanding file. The requisition completed file contains the receipted copy of each document removed from the outstanding file. Also, it contains canceled documents with attached cancellation confirmation. This file is in document number sequence and is retained for 3 years. There are two holding files used for Operating Target (OPTAR) accounting. They are file 1 and file 2. File 3 is no longer used (see NAVSO P-3013-2, paragraph 4103-2). File 1 is the unfilled order chargeable documents for transmittal. It contains the accounting copy for submission to the proper Defense Accounting Office (DAO) as obligation. This accounting copy may be the green copy of DD Form 1348 (6 pt) or a copy of Standard Form 44. File 2 is the unfilled order cancellation documents/lists for transmittal to DAO. This file contains a list of confirmed cancellations or copies of each cancellation documents. MCC must maintain holding files 1 and 2 for a 36-month life cycle of each fiscal year appropriation. This means you must have files 1 and 2 for the current year, last year, and year before last. Flight Packets Operation officers of aviation activities maintain a supply of flight packets for issue to pilots that make extended flights. Flight packets contain instructions to assist pilots in getting material or services needed for continuation of flight. The following texts describes the items included in the flight packet. PROCUREMENT DOCUMENTS.— Procure- ment documents are the documents used for getting material or services. The forms used are DD Form 1348 (6 pt), Standard Form 44, and DD Forms 1896 and 1897. The DD Form 1348(6 pt) is for requisitioning repair parts and other material for in-plane servicing. It is not used for buying aviation fuels and lubricants. The Standard Form 44 is for buying fuel from non-DLA into-plane contract sources. This form is also used for buying services (e.g., landing fee, parking fee) and material from commercial sources. Lodging for officers and food and lodging for enlisted personnel may also be procured with this form. The DD Form 1896 (white identaplate) is for buying jet fuel and lubricants from DOD activities. Also, it may be used forgetting fuel and lubricants from commercial contractors holding DLA into-plane refueling contracts. DD Form 1897 (purple identaplate) is for buying aviation gasoline (AVGAS) and lubricants from DOD activities. You can also use DD Form 1897 for buying AVGAS and lubricants from commercial contractors holding DLA into-plane contracts. MISCELLANEOUS ITEMS.— The following items are also included in the flight packet: Instructions for safeguarding and shipping damaged aircraft. Instructions for procuring services and supplies (including multi-language billing instructions). Statement Of Witness, Standard Form 94. Claim for Damage or Injury, Standard Form 95. Indelible pencil or ball point pen and carbon paper. Engineering Investigation Reports, as described in OPNAVINST 4790.2 (series). 8-5