failure would have on the ship's mission capability and
the administration procedures required for specific logs
safety of personnel.
and records of the engineering department.
Accurate, legible, and up-to-date engineering logs
Levels of Assurance
and records plus the timely submission of accurate and
legible reports reflect efficient administration of the
Quality assurance has three levels: A, B, and C.
engineering department. Logs and records maintained
Each level reflects certain quality verification
by the engineering department provide the data for
requirements of individual fabrication in process or
engineering reports to higher authority. Reviewing the
repair items. In the language of QA, the term
logs, records, and reports will allow the engineer officer
verification refers to the total level of quality controls,
an easy and effective method of keeping informed of the
tests, and inspections. Level A assurance provides for
state of the equipment in the department.
the most stringent of restrictive verification techniques.
This level normally will require both quality controls
Proper administration of the engineering logs,
and test or inspection methods. Level B assurance
records, and reports system requires the regular and
provides for adequate verification techniques. This level
conscientious attention of all engineering personnel.
normally will require limited quality controls and may
The person filling out the log or record must have
or may not require tests or inspections. Level C
knowledge of the material recorded or reported. Your
assurance provides for minimum or "as necessary"
engineer officer has a record reference file containing
verification techniques. This level will require very little
complete information on the methods of maintaining
quality control in regard to tests or inspections.
required records. The engineer officer also uses a report
The QA concept involves preventing the occurrence
tickler file. Both files are important tools in the
of defects. For this reason, QA covers all events from
administration of engineering logs and records.
the start of a maintenance action to its completion and
There is no simple way for your department to
is the responsibility of all maintenance personnel.
ensure the accuracy of logs, records, and reports. First,
By carefully following the procedures outlined in
the responsibility for keeping the logs and records and
your QA program manuals and by paying careful
preparing the reports must be set up within the
attention to the quality of work, you will contribute to
department. Next, the responsibility for checking and
the operational effectiveness of your ship. For further
verifying the data contained in the logs, records, and
in-depth knowledge about the QA procedures and
reports must be assigned. The engineering department
practices, consult your area COMNAVSURFLANT/
and division organization manuals provide excellent
PACINST QA manual.
means for setting up departmental record-keeping
responsibilities. This is where your role of a second class
ENGINEERING LOGS, RECORDS, AND
petty officer becomes more apparent. As a work center
REPORTS
supervisor, it will be your duty to review the logs and
As mentioned before, responsibility increases as
records taken on engineering equipment. As a collateral
you advance in the GSM rating. Part of that
duty, it will be your responsibility to review the logs and
responsibility includes the maintenance of various logs,
records for the entire engineering department. An
records, and reports. You will be responsible for making
effective training program should acquaint engineering
sure that the proper logs and records are used. Using the
personnel with the proper procedures for getting data
proper logs and records will help your work center and
and maintaining records.
department adhere to proper equipment operation and
maintenance procedures.
TYPES
ADMINISTRATION
Some engineering logs and records are mandatory.
This means they are required by law. Other logs and
Logs and records are a part of the Navy's record
records are essential for efficient operation of the
system. This system improves record keeping through
engineering plant. The following sections of this chapter
standardization, automation, speed, and efficiency.
will briefly describe some of the logs, records, and
Although the primary vehicle for record keeping aboard
ship is the Maintenance Material Management (3-M)
reports necessary for a well-administered engineering
Systems, you will be required to become familiar with
department of a gas turbine-powered ship.
