material when required, and maintenance of files relating to all receiving functions. The general flow of material receipts and documentation for incoming material from external sources must follow a closed loop receipt processing procedure. This means the material is transferred to the ultimate consignee, the documents are signed/dated, and the receipt transaction is recorded in the ledger or file. As stated previously, these procedures may vary from one activity to another depending on local policy. NOTE: Activities using NISTARS processes receipts by using a computer scanner that reads the barcode on the receipt document and transmits the information to the main computer. RECEIPT DOCUMENTS.– To effect proper distribution of documents and material under Military Standard Requisitioning and Issue Procedures (MILSTRIP), the receiving function should obtain the following documents, as applicable: l l l Memorandum copies of Transportation Control and Movement Document (TCMD), gover- nment bill of lading (GBL), or other transportation documents should be received with the shipment (or received in advance of the shipment) depend- ing upon the mode of shipment of the material. One copy of each applicable DD Form 1348-1 or DD Form 1348-1A, except on parcel post shipments. ‘Ibis document keys the individual items to the total shipment and is normally attached to the GBL or TCMD. For truckload receipts, these documents (both the DD Form 1348-1, DD Form 1348-1A, and the GBL or TCMD) are normally received as a package. Three copies of the DD Form 1348-1 or DD Form 1348-1A should be attached to containers in waterproof envelopes. For parcel post receipts, these copies may be inside the shipping container, depending on the size and type of the shipping container. ROUTING SIGNALS.— To provide for the proper internal routing and control of material receipts and to determine the ultimate distribution of the DD Form 1348-1 or DD Form 1348-1A copies by receipt control, receiving personnel may use rubber stamps for identifying receipt documents. These are the Storage, Preposting, Transshipment, and Direct Delivery stamps. DETERMINATION OF DISPOSITION.— The method for determining internal distribution of incoming receipts, using standard receipt documentation, is to review the entry of items such as the unit identification code (UIC), serial number, project code, and supplementary address. These entries are used to determine if the material receipts are for stock or DTO. You can determine the disposition of material received by the following data: l l l The paperwork of the material destined for stock will contain the UIC of the supply activity. The serial in the document number block is unique and used only for requesting stock replenishment. The receipt document for DTO will contain a document number assigned to that particular activity only. The receipt document of material for the shop/department under the same command as the receiving activity will contain the same UIC as the receiving activity. The receipt document for material for DTO to a supported squadron or activity will contain the UIC of the dependent activity. The activity’s UIC is printed in the top line of the document under the caption Requisitioner and the UIC of the receiving supply activity is printed under the caption Supplementary Address. Distribution of Receipt Documents and Material The movement of stock receipts direct from the receiving area to the storage area depends upon the knowledge of the established storage positioning plan for the material concerned. Some activities position stocks by federal group and class, others by cognizance symbol and by federal group and/or class within the cognizance symbol. CHECKING RECEIPTS.— Upon receipt of material, receiving personnel use the documents received with the material, or from the receipt control when such documents were received in advance of the carrier, to check and make disposition of the documents and material. The following actions are performed: Assign a receiving person to check the material. Verify the shipment as to number of containers actually received and compare with the total number specified on the transportation document. Initial and date the transportation document to certify receipt of material. When loss, damage, overage or other discrepancies exist, action should be taken according to procedures in the 3-3