DOD-owned vehicles, or direct pickup from a vendor. This material may be designated for stock, DTO to a department or local supported activity, to a holding area for pickup by a Navy contractor, or to a packing and shipping unit when further consignment is required. material furnished to contractors. In addition, the receipt processing section provides information relative to unmatched vouchers and summarizes invoices from the financial accounting office. Receiving Operations Section RECEIPT OF MATERIAL ASHORE Material receipt functions normally are more extensive ashore than those afloat because of the variety and large quantities of receipts. In a supply department organization, the receiving branch or section is responsible for the receiving operations. The receiving branch includes a receipt processing section, are receiving operations section, and a returned material section. At large naval supply activities, these sections may be further broken down into units depending on the workload. In a large supply organization such as a fleet and industrial supply center (FISC), the receiving function may be the responsibility of the receiving branch under the Defense Distribution Depot of the Defense Logistics Agency (DLA). The receiving branch under the DLA plans and directs operations necessary to physically receive and control incoming material for storage, DTO, or transshipment. Material that needs to be delivered to customers in the local area is transferred to the custody of the FISC for further distribution. The supply department procedures discussed in this section have been designed to quickly move material for stock replenishment directly from the receiving area to the appropriate storage location without preliminary processing of receipt documents by the receipt control section. Receipts for material DTO to a work center or department may require preliminary processing of receipt documents by the receipt control section so that proper documentation may be obtained to effect disposition of the material. Receipt Processing Section The receipt processing section establishes and maintains the open order files for receipts from purchase and the requisition and order tiles for receipts from other supply officers and other government departments (referred to as redistribution sources); maintains contact and follow-up procedures to guarantee prompt receipt of material; processes procurement and receipt documents; and certifies dealers’ invoices for payment. This section also prepares and distributes rejection notices, inspection reports, and invoices covering receipts of government The receiving operations section receives, verifies, inspects (when required) material received by the activity, except for returned material; segregates material by proper destination for ultimate movement to storage or for transshipment; maintains liaison and control over inbound cargo destined for the activity; and coordinates incoming and outgoing freight movements, including maintenance of necessary records. This section also maintains advance copies and completed government bill of lading files as well as carrier’s freight bill files; performs necessary investigation of overages, shortages, damaged and rejected material; and initiates correspondence relating to these areas of responsibility. Returned Material Section The returned material section receives, verifies, and identifies all returned material; arranges inspection of material as necessary; and arranges for disposition of returned material to local Navy stock, to other activities as necessary, or to the Defense Reutilization and Marketing Office (DRMO). Layout Various factors at each supply activity ashore determine the actual layout for receiving operations. However, it is recommended that the sections of the receiving branch be located as near as possible to the initial point of receipt for the material. Receiving office spaces with appropriate files should be located within or adjacent to receiving terminals. Additional information on layout is contained in chapter 2 of this training manual (TRAMAN). Receiving Branch Functions The receiving branch receives and controls all incoming material for storage, DTO, or transshipment. The functions normally assigned to the receiving organization at a local supply activity include receipt and inspection of incoming material, segregation and delivery of incoming material, preparation of reports, preservation and packaging of material for storage or shipment, initiation of tracer action for incoming 3-2