activity’s type commander. The ROD forwarded to the turn-in activity and type commander is for information only. The ICP will later contact the turn-inactivity with a notification of potential balling adjustment when the discrepancy involves turn in of a wrong item. Misidentification discrepancies are recorded by the ATAC Hub via an automated program. The turn-in activities are provided with an automated listing of all discrepancies. This listing includes an indicator of a potential billing adjustment. Discrepancy summaries are also forwarded to type commanders and fleet commanders. The ICP receives only the information necessary to investigate discrepancies with potential billing adjustments. File Requirements.— Retain closed ROD case files for a period of 1 year after receipt of reply from the action activity. Maintain a separate case file by fiscal year. Maintain an outstanding ROD file for monitoring purposes. Control System.— Maintains a control system for monitoring RODS. This may be accomplished using either the manual or mechanized method. At a minimum, the record should include the following information: l l l l l l l l l l l Report number assigned to the ROD Date of submission Action activity Requisition or contract number NSN and cognizance symbol Extended money value Discrepancy cited Action requested Date reply received Reply Follow-up date Follow-up or Cancellation.— Navy action activities are required to reply within 45 days after receipt of ROD. Follow-ups should be numbered as first follow-up, second follow-up, and so on. The first follow-up should be submitted to the action activity 60 days after submission of the original ROD. Submit subsequent follow-ups at 30 day intervals. 3-7 Cancellation of ROD by the submitting activity requires a copy of the ROD, marked “CANCELED,” to be forwarded to the action activity. The ROD copy must be annotated with clarifying data in the remarks block and signature and the date the person submitted the cancellation. Distribution of Copies.— Distribute copies of shipping-type and packaging-type RODS as portrayed in Table 3-1 and Table 3-2. In all cases, one copy must be attached to the material and a copy in the file. TRANSPORTATION DISCREPANCY.— Transportation discrepancies in shipments sent through the Defense Transportation System (DTS) and shipments within the continental United States (CONUS) moved by commercial carriers are reported on a Discrepancy in Shipment Report (DISREP), Standard Form 361. The types of discrepancies to be reported and detailed instructions for the preparation and distribution of DISREPs are outlined in nAVSUPINST 4610.33. Receipt of Material for Stock Material received for stock, other than material turned into store (MTIS), is delivered to the storage area by receiving personnel with a copy of the DD Form 1348-1 or DD Form 1348-1A, stamped Storage. The storage location information is obtained from locator files and is marked in block 10 of the receipt document. When the storage location actually used is different from the location indicated in the locator file, or when no location has been established, the receipt document must be marked with the words location change or new location. Upon receipt of the material and storage copy of the receipt document, the storeroom custodian performs the necessary count, identification, and inspection for damage when not performed in the receiving area. When there are no exceptions, the material is stored in the indicated location or in (a) new location(s), as necessary. The storage copy is completed by inserting initials of the storeroom custodian and date of receipt in block 9 of the DD Form 1348-1. The completed receipt document is then forwarded to the financial inventory control section, or other action as required by established local procedures. When exceptions in quantity, identification, or other conditions are discovered, the storeroom custodian marks the storage copy of the DD Form 1348-1 with correct information directly below the pertinent printed data on the receipt document. The