l If the shipping documentation shows that the shipment did not arrive, trace the shipment back through the transportation system or submit a Discrepancy in Shipment Report (DISREP) according to NAVSUPINST 4610.33. For material shipped by nontraceable means, process the transactions as follows: If the shipment status reveals that the material was shipped by nontraceable mode and the material is not received within 45 days of this status for CONUS activities (90 days for OCONUS activities), perform the procedures described in the following text. . Review the transaction ledger, receipt documents, and exception listings. Conduct a search of frustrated material. . If material is received and the receipt document is not processed, process the document. . If the material has not been received 60 days from the status date, submit an ROD. Process receipt with FIR Code M5 (shipper’s loss). This will clear the due file for reordering and create an audit trail whereby accounting will offset future billing adjustments by the shipper. Send a copy of the ROD reply to the accounting office. Requisitions with BA status (being processed for release or shipment) and the material has not been received within 60 days of this status for CONUS activities (120 days for OCONUS activities), submit an ROD first. Let the shipper conduct a research and tell you the mode of shipment if material has been shipped. Perform the following actions: . If the ROD reply advises that material has been shipped, conduct research according to the mode described in previous paragraphs. . If the ROD reply advises that a credit is being processed, process the receipt with FIR Code M5. Send a copy of the ROD reply to the accounting office. Submission Time Frame.— Navy action activities will reject, with appropriate explanation, RODS not received within the 150 calendar days from shipment date (or BA date when no shipping status is received). This time limit applies to both shipments that have been received and to total nonreceipt of shipment. In cases where shipment is received very close to the 150 days time limit, the activity submitting the ROD will be allowed 15 days from the receipt date to submit the ROD. Late Submission of the ROD.— A special extenuating clause may be used for late discrepancy reports involving concealed damage, shortages, overages, and wrong item discrepancies. In some cases, the receiving activity may be prohibited from opening and inspecting the material because of packaging or preservation considerations or manufacturer sealed container. When the package is opened for use and the discrepancy is discovered, the time limit for submitting the ROD may have passed. In this case, submit the ROD with the clause on the remarks block as in the example below. “ROD is submitted late due to extenuating circumstances. At the time of receipt, the shipping document matched the container markings. The container shows no signs of tampering/damage. The container was not opened due to” (enter one of the following reasons): . Packaging and preservation considerations . Manufacturer sealed container . Technical inspection of material was not performed at the time of receipt The reporting activity must also provide information on the container such as the NSN, requisition number, contract number, or manufacturer. Controlled items.— Notify the security officer for discrepancies involving controlled items. Conduct an investigative research for nonreceipt of controlled material before submitting the ROD. Perform other actions according to the mode of shipment used by the shipper as discussed in the previous paragraphs. Mandatory Turn-In Repairables.— The Hubs at stock points are required to fully screen selected aviation material receipts and all nonaviation material receipts to determine if discrepancies exist. This function is primarily performed by Advanced Traceability and Control (ATAC) Hubs. Non-ATAC Hubs report all shipping-type and packaging discrepancies on an ROD with a copy sent to the following activities: l The cognizant ICP l The turn-in activity . The turn-in activity’s type commander The ATAC Hubs submit reports other than misidentification discrepancies using ROD and sends a copy to cognizant ICP, turn-in activity, and turn-in 3-6