between the beginning and ending balances of the
estimated cost chargeable columns of the
requisition/OPTAR log for the current reporting period.
Submitting the OPTAR/Document
Transmittal Report
The OPTAR/document transmittal report is
prepared according to NAVSO P-3013-2. The report
must be numbered consecutively for each OPTAR. For
example, the first transmittal number for fiscal year
1996 is 001/6, the second is 002/6, and so forth. The
fourth digit refers to the last digit of the appropriation
fiscal year. When a transmittal is omitted for one or
more periods because there are no transactions, the next
transmittal should be numbered one higher than the last
one submitted.
Check the OPTAR/document transmittal report
before submitting to DAO. Ensure that the value of
documents being transmitted corresponds to and equals
the value of documents entered in the estimated cost
chargeable section of the requisition/OPTAR log for the
period being reported. The document values are under
caption 1 (unfilled orders/adjustments from holding file
1) and caption 2 (cancellations/adjustments from
holding file 2) of the OPTAR/document transmittal
report.
The DAO will notify the OPTAR holder if the value
of documents received does not agree with the values
reported in captions 1 and 2 of the OPTAR/document
transmittal report. The DAO will request that the
records be corrected accordingly.
Reporting Prior Year OPTAR
An OPTAR fund is classified as a prior year OPTAR
at the end of 12 months since issue. The OPTAR holder
is required to submit the report monthly (on the last day
of the month) for the next 2 years. The report must be
submitted only when there are transactions that affect
the gross obligations of the budget/OPTAR report.
The SAC 207 activities will continue to submit the
OPTAR/document transmittal report for the entire
36-month life cycle of the appropriation. The report is
submitted monthly in each month in which a transaction
has occurred and the unfilled order documents are sent
to DAO.
Budget/OPTAR Report (BOR)
The BOR is submitted by message format or by a
prepared NAVCOMPT Form 2157. Under normal
circumstances, the message Budget/OPTAR Report,
NAVCOMPT Form 2157, is used to report BOR data.
However, when the operating unit is in the immediate
vicinity of the DAO or during periods of message
MINIMIZE, the NAVCOMPT Form 2157 is prepared
and submitted instead of the message report. When
prepared, the NAVCOMPT Form 2157 is submitted by
hand or mailed to the DAO, with a copy to the TYCOM,
not later than the first workday of the month following
the month to be reported. When a message report is
submitted, the report is sent to DAO, with a copy to the
TYCOM by no later than the first day of the month
following the end of the month being reported. In
addition, when the message report is submitted, the
NAVCOMPT Form 2157 is NOT submitted. Refer to
table 6-2 for the frequency for submitting the
budget/OPTAR report.
Table 6-2.-Reporting Frequency of BOR
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