COLLECTIONS FROM OFFICERS.— When
an officer or warrant officer is held pecuniarily liable,
the commanding officer or officer in charge (OIC)
notifies the individual of his/her legal rights. The CO
or OIC requests the individual to accomplish the
following actions:
. Remit the amount to the local disbursing officer
and furnish a copy of the receipt to accompany
the DD Form 200.
l Authorize the preparation of a Military
Pay-Adjustment Authorization, DD Form 139.
The CO or OIC sends a copy of the approved DD
Form 200 to the disbursing officer for collection.
EVIDENCE OF NEGLIGENCE—RE-
IMBURSEMENT.— When the results of the research
are positive and the responsible individual admits
pecuniary liability for a loss, damage, or destruction not
exceeding 0, he or she may agree to reimburse the
government in one of two ways. The individual may
pay in cash, in which case a Cash Collection Voucher,
DD Form 1131, is processed. The other way is to grant
permission for preparation of a Military
Pay-Adjustment Authorization, DD Form 139,
authorizing a deduction from his or her pay. A Report
of Survey, DD Form 200, is processed in all cases when
the dollar amount exceeds 0.
SUMMARY
In this chapter we discussed the procedures for
processing receipts. We discussed how receipt
processing is enhanced by proper layout of workspaces,
procedures, personnel, material handling equipment,
and storage areas. We also discussed the different ways
and places we may receive and process materials and
the people involved to accomplish them.
We have learned that the basic procedures for
processing receipts ashore or afloat is the same. The
basic procedure includes inspection and verification (if
required), documentation, maintaining proof of
delivery, appropriate storage (as needed), and recording
the transactions.
Material may be received by the supporting activity
as direct turnover (DTO) to the customer or for supply
stock. These actions occur as a result of requisitions
submitted by the customer or for stock replenishment.
The supporting supply activity may also receive
materials when the customer returns them for a reason.
Customers return material to the supply activity
because the material is no longer required. In some
cases, materials not conforming to requirements or are
quality deficient are also returned to supply.
In this chapter, we also discussed the procedures we
may take to report receipt discrepancies. The
discrepancies should be reported on time, using the
proper forms, and copies of the report are distributed to
the proper activities.
We also discussed the different types of material
expenditures, the procedures to accomplish the
transactions, and the references that support them.
This chapter will help you perform the following
tasks:
l
l
Monitor receipt and disposition of material
Manage the aviation consolidated allowance list,
the shore consolidated allowance list, and
monitor repairable management through
receipts and expenditure processing
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