containers.
Do not open any contractor sealed
containers unless the quantity cannot be determined.
Any computations used to get the total of inventory
count is written on the count cards/listings. Personnel
assigned as counters must sign (or initial) and date the
inventory cards/listings after completing the inventory
count.
FIRST COUNT VALIDATION AND SECOND
COUNT REQUIREMENT. The quantities are
summarized by cognizance symbol (COG), national
stock number (NSN), purpose code, and condition code.
After summarization, the items are matched against the
stock record quantities. If there are discrepancies on
quantities, review the infloat transactions and material
and adjust counts as required.
The item is considered reconciled and the inventory
is complete if the following results are achieved:
. The adjusted first count quantity matches the
stock record quantity
. The difference between the adjusted count
quantity and the stock record actual cutoff quantity is
0 or less and the material is not a controlled item
A second count is taken for all discrepancies in
sensitive and controlled items. A second count is also
taken for discrepancies of 0 or more between
adjusted counts and stock record actual cutoff
quantities.
The second count must not begin until the following
actions are completed:
. All first counts for a specific NSN and condition
code have been accounted for
. The infloat transactions and materials have been
considered and compared with stock record balances
SECOND COUNT VALIDATION AND THIRD
COUNT REQUIREMENT. The second count
quantities are summarized by COG/NSN/purpose
code/condition code. Review infloat transactions and
adjust counts as required. If the adjusted second count
quantity matches the stock record actual cutoff quantity,
the item is reconciled and the inventory is complete.
If the first and second count do not match and the
potential adjustment value is less than an activitys
threshold (see Table 5-3), the second count is used for
adjustment purposes.
Table 5-3.-Research Threshold
A third inventory count must be conducted for the
following reasons:
l The first and second count do not match and the
potential adjustment is over the activitys research
threshold
l The item under inventory is sensitive or
controlled
Before starting the third count, ensure the following
actions are completed:
. All second counts for a specific NSN and
condition code have been accounted for
. The infloat transactions and material have been
considered
. The count quantities are compared with the
cutoff balance
If the adjusted third count quantity matches the
stock record actual cutoff quantity, the item is
reconciled and the inventory is complete.
if the adjusted third count matches an adjusted
count (first or second), use the adjusted third count. If
none of the adjusted counts match, use the adjusted
count closest to the stock record actual cutoff quantity.
Time Frame for Processing Inventories
There are two reasons for assigning a time frame
for processing physical inventories.
5-10