Developing the Curriculum Outline The senior AK should establish an outline of what is to be covered in a training program. Just what subjects are to be covered will depend on where the training is conducted (that is, afloat, ashore, in a squadron, and so on). Develop the outline using two basic steps: first, divide the training into sections, and then, determine the objectives for each section. These steps are discussed in the following paragraphs. DIVIDING INTO SECTIONS.— There are several ways to divide the training into sections; the division depends on the training desired. The following list is an example of how the training maybe divided 1. 2. 3. 4. 5. 6. 7. Introduction Instructor training General military/leadership training General supply background training Aviation support division (ASD) procedures Clerical procedures Material handling and processing procedures SECTION OBJECTIVES.— After dividing the training program into sections, the senior AK should write an objective for each section. The following are examples of objectives for the indoctrination and SSC procedures sections: 1. Indoctrination objective. The objective of this training section is to make sure that all new personnel checking into the division are aware of their chain of command, mustering responsibilities, division organization and responsibilities, pertinent departmental and ship instructions, applicable battle stations, educational opportunities, and general safety precautions. 2. ASD procedures objective. The objective of this training section is to completely indoctrinate applicable personnel in the various functions performed by the supply response section and component control section of the division. Organizing and Administering the Training Program Up to this point you have setup an outline for the training program and written objectives for each section. The next step for you or your assigned training petty officer is to organize and administer the training program. This step consists of selecting topics and references to supped the objectives of each section. You then analyze the various functions and determine if the training should be carried out by means of self-study. OJT, or discussion lesson. Then you develop the lesson/instructor guides for each topic and publish a training schedule. TRAINING RECORDS Establish a training  record for each individual assigned in the division. You may use the format and arrangement of the training records according to OPNAVINST 4790.2 or the type commander instructions. FILES The types and arrangement of files within any office depend upon the mission of the office and the volume of official correspondence. The size and complexity of the Navy demand standard methods for filing correspondence. A standardized system prevents personnel from having to learn new filing systems each time the y transfer from one activity to another. Normally, general correspondence (such as letters, business letters, and memorandums) is stored in metal file cabinets, directives (notices and instructions) are filed in large binders, and messages are filed separately by date-time group. FILING PROCEDURES To maintain files effectively and economically, you should establish (1) a file location and control system, (2) the type of material to be included in the files, and (3) the procedures for the maintenance of the files. Files should be located in a central area where control can be maintained and made accessible to all major users. Duplicate files should be avoided whenever possible. Individual personnel should be assigned to coordinate all activity within the files. Records retention and disposition should be established for each file, using procedures established in SECNAVINST 5212.5. Files should not include unnecessary working papers, early drafts, or extra copies of documents. Files should only include incoming correspondence, copies of outgoing correspondence, and any essential supporting documents. Documents should be filed loose in folders, unless fasteners are needed to hold pages in a particular order. 1-13